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Regional hiringpublishedExternal employer
ARAlexandria Real Estate Equities, Inc.
Alexandria Real Estate Equities, Inc.•Life Science Real Estate

Tenant Coordinator

Location

San Carlos, California, United States

Work type

Onsite

Employment

Full Time

Experience

0-2 years

Compensation

$36 - $39 per hour

Posted

7h ago

Summary and responsibilities

Role overview

Summary

As a Tenant Coordinator, you will be the primary point of contact for tenants, providing exceptional customer service and supporting day-to-day property operations. This role involves assisting with property management, coordinating projects, processing invoices, and organizing tenant events to ensure an outstanding tenant experience.

Launch your career in commercial real estate with an industry leader.

We're excited to offer an exceptional opportunity for recent graduates and early-career professionals to join Alexandria Real Estate Equities, Inc. as a Tenant Coordinator. This role provides hands-on experience supporting one of the nation's premier life science real estate portfolios while working alongside industry experts across property management, leasing, development, accounting, legal, and construction.

As a Tenant Coordinator, you'll play an important role in creating an exceptional tenant experience while helping manage the day-to-day operations of innovative, state-of-the-art life science campuses. This is an ideal opportunity for someone who enjoys building relationships, solving problems, and working in a collaborative, fast-paced environment with opportunities for long-term career growth.

Essential Duties and Responsibilities:

  • Serve as a primary point of contact for tenants, providing exceptional customer service and supporting day-to-day property operations.

  • Assist with all aspects of property management, helping ensure our buildings operate efficiently and provide an outstanding tenant experience.

  • Support property improvement projects and building renovations while coordinating activities to minimize disruption to tenant operations.

  • Process invoice coding and assist with accounts receivable collections.

  • Assist in the preparation and management of annual operating budgets.

  • Organize, facilitate, and track recurring tenant meetings, following up on action items and ensuring timely resolution of outstanding requests.

  • Coordinate on-site construction activities, including tenant access requests, communication regarding noisy work, scheduling updates, and project notifications.

  • Participate in site operations meetings with engineering, maintenance, janitorial, and security teams to support efficient building operations.

  • Coordinate with janitorial, security, and engineering vendors to help maintain high service standards.

  • Assist in planning and coordinating tenant appreciation events and community engagement activities.

  • Prepare and distribute communications to tenants, vendors, and construction partners.

  • Participate in the competitive bid process for vendor selection.

  • Prepare service contracts and purchase orders.

  • Conduct regular inspections of tenant spaces and common areas to identify maintenance needs, safety concerns, and opportunities for improvement.

  • Maintain tenant and vendor certificates of insurance, ensuring compliance with coverage requirements, expiration dates, and additional insured provisions.

  • Support special projects and other assignments that contribute to the success of the property management team.

Qualifications & Experience:

  • Bachelor's degree required.

  • Previous internship or experience in property management, real estate, hospitality, facilities management, or customer service is a plus.

  • Strong interest in building a career in commercial real estate, property management, or related fields.

  • Experience with billing systems, budgeting, or facility management software is preferred but not required.

  • Excellent verbal and written communication skills with a customer-first mindset.

  • Self-motivated, organized, and able to work both independently and collaboratively.

  • Strong attention to detail with excellent time management and organizational skills.

  • Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.

  • Ability to prioritize multiple projects and adapt in a fast-paced environment.

Updated 7h ago

Candidate fit

Skills and qualifications

Additional skills

Customer Service • 1+ yrs
Property Management • 1+ yrs
Invoice Coding • 1+ yrs
Budgeting • 1+ yrs
Microsoft Office • 1+ yrs
Time Management • 1+ yrs
Problem Solving • 1+ yrs
Relationship Building • 1+ yrs

Experience

0-2 years

How this role is positioned

Role classification

Job domains

Real Estate & Facilities

Industries

Real Estate & PropTech

Employment

Full Time

Contract duration

Permanent

Hiring type

Direct

Global hiring

Location specific

Offer details

Compensation and benefits

Compensation

$36 - $39 per hour

VisibilityShared on listing
CurrencyUSD
PeriodHourly

Benefits and perks

Profit sharing
Paid Time Off (PTO)
Paid Parental Leave
Life Insurance

Location, schedule, and role shape

Work setup

Work conditions

Primary locationSan Carlos, California, United States
Work typeOnsite
Global hiringNo

Bandwidth profile

peopleHigh • 8/10
physicalLow • 3/10
cognitiveMedium • 7/10
executionHigh • 8/10
creativityLow • 4/10
uncertaintyMedium • 5/10
communicationHigh • 8/10

Context on the employer

Company snapshot

Company

Alexandria Real Estate Equities, Inc.

Team size

Growing team

Location

San Carlos, California, United States

Alexandria Real Estate Equities, Inc. is an S&P 500® company and a mission-driven life science REIT. Founded in 1994, it pioneered the life science real estate niche and is a preeminent owner, operator, and developer of collaborative MegacampusTM ecosystems in AAA life science innovation cluster locations. The company also provides strategic capital to transformative life science companies through Alexandria Venture Investments.

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Tenant Coordinator

San Carlos, California, United States • Full Time