Applying for Rental Property Assistant at Town of Nantucket? Bypass the ATS Black Hole.
Traditional job applications often get trapped in algorithmic filters. With HireMail, uncover verified hiring managers and founders at Town of Nantucket, generate tailored AI outreach hooks, record personalized video pitches, and dispatch directly through your authenticated Gmail.
Decision-Maker Intel
Recruiters & founders
Video & Voice Pitch
Interactive player embed
AI Live ATS Scraper
Fresh, unposted roles
Rental Property Assistant
Location
Nantucket, Massachusetts, United States
Work type
Onsite
Employment
Full Time
Experience
3-3 years
Compensation
$39 - $50 per hour
Posted
1d ago
Summary and responsibilities
Role overview
Summary
The Rental Property Assistant coordinates the maintenance and occupancy of Town-owned and leased housing properties under the direction of the Real Estate Specialist. This role involves applying professional skills and technical knowledge to planning, housing, and property maintenance, often requiring independent judgment.
POSITION SUMMARY
Under the general direction of the Real Estate Specialist or designee, the Property Assistant coordinates the occupancy, maintenance, and administration of Town- and Trust-owned and leased residential properties, with a core focus on employee housing. The role applies professional housing knowledge and independent judgment to manage daily operations, track finances, coordinate vendors, and uphold confidentiality in compliance with public records laws.
ESSENTIAL RESPONSIBILITIES
Property Administration
- Support the administration of Town- and Trust-owned and leased residential properties.
- Coordinate the preparation, renewal, maintenance, and amendment of leases, licenses, and housing agreements.
- Maintain comprehensive inventory records, including occupancy, furnishings, utility data, and tenant files.
- Track rental payments, security deposits, and invoices in coordination with the Finance Department.
- Prepare purchase requests, contractor work orders, and supporting vendor documentation.
Employee Housing Services
- Manage employee housing software platforms and maintain occupancy schedules.
- Guide employees through application, property showings, licensing, and move-in/move-out workflows.
- Coordinate turnover logistics: conduct unit inspections, schedule professional cleanings, issue/collect keys, and update records.
- Serve as the primary liaison for tenant communications regarding repairs, scheduled maintenance, and renewals.
- Assist with housing budget tracking and financial reporting.
Property Maintenance and Operations
- Intake, document, and triage maintenance and service requests with DPW Facilities, outside contractors, and Town departments.
- Schedule preventative maintenance, property inspections, repairs, and contractor access.
- Monitor compliance with lease/license agreements; document and escalate violations or safety concerns to the Real Estate Specialist.
Administrative Support and Reporting
- Generate monthly vacancy, occupancy, and turnover reports, alongside routine administrative correspondence.
- Support invoice preparation and backup Administrative Assistant functions when needed.
- Identify continuous improvement opportunities for portfolio utilization and operations.
MINIMUM QUALIFICATIONS
- Associate degree in a related field.
- 3 years of related administrative or property management experience; an equivalent combination of education, training, and experience will be considered.
- Valid Class D Motor Vehicle Driver's License.
KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of municipal government practices, housing regulations, and property transactions (Nantucket real estate dynamics preferred).
- Proficiency in MS Office/Google Workspace (word processing, spreadsheets, databases) and housing management software.
- Working knowledge of basic accounts payable/receivable and financial recordkeeping.
- Exceptional customer service, interpersonal communication, diplomacy, and conflict-resolution skills.
- Discretion in handling confidential legal, financial, and personnel information.
- Ability to manage multiple priorities independently in a fast-paced office setting with frequent interruptions.
PHYSICAL AND WORK ENVIRONMENT
- Work is primarily conducted in a standard municipal office environment with intermittent travel to residential sites for showings and inspections.
- Light physical demands: sitting, walking, standing, stooping, and occasionally lifting items up to 30 lbs (e.g., files, office supplies).
- Normal visual and motor dexterity required for document analysis, keyboarding, and computer operations.
Updated 1d ago
Candidate fit
Skills and qualifications
Additional skills
Experience
3-3 years
Certifications
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
$39 - $50 per hour
Benefits and perks
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Town of Nantucket
Team size
Growing team
Location
Nantucket, Massachusetts, United States
The Town of Nantucket is a municipal government entity whose Housing Department coordinates the maintenance and occupancy of Town-owned and leased housing properties. It provides employees with a retirement pension through Barnstable County Retirement, 90% employer-sponsored health insurance plan options, and a diverse selection of supplemental insurance policies.
Popular Domains
Explore opportunities across specialized functional areas.
Trending Industries
Discover roles in the world's most innovative sectors.
Rental Property Assistant
Nantucket, Massachusetts, United States • Full Time