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Regional hiringpublishedExternal employer
MAMillion Air
Million Air•Aviation Services

Aviation Real Estate Assistant

Location

Austin, Texas, United States

Work type

Hybrid

Employment

Full Time

Experience

2-5 years

Compensation

$60K - $70K per year

Posted

2d ago

Summary and responsibilities

Role overview

Summary

The Aviation Real Estate Assistant supports the Aviation Real Estate Manager with leasing activities and tenant relationships across Million Air locations. This role involves assisting with new leases, renewals, amendments, prospect inquiries, property tours, and lease administration for hangar, office, and storage space. The assistant also works closely with various departments to maintain accurate lease records, support business development, and maximize property utilization.

Million Air is hiring an Aviation Real Estate Assistant to support our Aviation Real Estate Manager with leasing operations, tenant relations, and property administration across our FBO network. This hybrid role involves property tours, prospect management, lease tracking, and cross-departmental coordination to optimize hangar, office, and storage utilization.

Key Responsibilities

Real Estate & Lease Administration:

  • Draft and update hangar, office, and storage lease agreements, amendments, term sheets, and renewals.

  • Monitor lease expirations, renewal timelines, and scheduled rent escalations.

  • Maintain organized records for leases, tenant profiles, aircraft specifications, and property availability.

  • Track waitlists and space inventory across locations.

  • Route executed agreements to Accounting, Billing, Contract Management, and Analytics.

  • Ensure Certificates of Insurance are current and compliant.

  • Partner with General Managers and Finance to audit tenant billing and fee adjustments.

Leasing & Business Development:

  • Handle incoming inquiries for hangar, office, and ramp storage space.

  • Assess prospective tenant requirements, including aircraft dimensions, fuel needs, and operational parameters.

  • Schedule and conduct facility tours, highlighting Million Air services and benefits.

  • Prepare leasing proposals and maintain prospect follow-up.

  • Monitor competing FBO offerings and local market trends.

Tenant Relations:

  • Build and preserve strong tenant relationships across network locations.

  • Address tenant inquiries regarding agreements, property rules, and maintenance needs.

  • Collaborate with General Managers to resolve tenant concerns promptly.

  • Assist with tenant communications and community outreach efforts.

Reporting & Space Utilization:

  • Compile regular reports on hangar occupancy, revenue, and lease statuses.

  • Use STAX and internal systems to model hangar capacity and aircraft staging.

  • Identify workflow enhancements for document retention and lease workflows.

Travel & Field Support:

  • Visit regional FBOs to inspect facilities, evaluate capacity, and support local managers.

  • Join tenant meetings and business development functions as needed.

Role Details & Environment

  • Position Type: Full-time, Non-Exempt.

  • Work Model: Hybrid office and remote setting.

  • Travel: 25% to 40% travel required, including occasional overnight stays.

  • Hours: Standard business hours with flexibility for travel, tenant events, and occasional weekends or evenings.

  • Physical Demands: Extended computer work, periodic lifting up to 25 lbs, and walking across airport ramp environments and facilities.

Candidate Profile

Required:

  • High school diploma or equivalent.

  • 2+ years of experience in real estate, leasing, property management, administrative coordination, or related customer-facing fields.

  • Strong organizational, time-management, and written/verbal communication skills.

  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

  • Capacity to quickly learn CRM platforms and aviation property software.

  • High ethical standards handling confidential financial and lease records.

  • Willingness and ability to travel 25% to 40%.

Preferred:

  • Associate or Bachelor degree in Business, Real Estate, Finance, or related field.

  • Background in commercial real estate administration, tenant billing, or contract management.

  • Prior exposure to the aviation, FBO, or luxury hospitality sectors.

Eligibility:

  • Ability to pass standard background and drug screenings.

  • Valid driver license with an acceptable driving record.

Updated 2d ago

Candidate fit

Skills and qualifications

Additional skills

Lease Administration • 1+ yrs
Tenant Relations • 1+ yrs
Organizational Skills • 1+ yrs
Communication Skills • 1+ yrs
Attention to Detail • 1+ yrs
Microsoft Office • 1+ yrs
CRM Systems • 1+ yrs
Property Management • 1+ yrs

Experience

2-5 years

How this role is positioned

Role classification

Job domains

Administration
Real Estate & Facilities

Industries

Real Estate & PropTech

Employment

Full Time

Contract duration

Permanent

Hiring type

Direct

Global hiring

Location specific

Offer details

Compensation and benefits

Compensation

$60K - $70K per year

VisibilityShared on listing
CurrencyUSD
PeriodYearly

Benefits and perks

Dental Insurance
Vision Insurance
Paid Time Off (PTO)

Location, schedule, and role shape

Work setup

Work conditions

Primary locationAustin, Texas, United States
Work typeHybrid
Global hiringNo

Bandwidth profile

peopleHigh • 8/10
physicalLow • 4/10
cognitiveHigh • 8/10
executionHigh • 9/10
creativityMedium • 6/10
uncertaintyMedium • 7/10
communicationHigh • 9/10

Context on the employer

Company snapshot

Company

Million Air

Team size

Growing team

Location

Austin, Texas, United States

At Million Air, we celebrate our passion for aviation by delivering extraordinary customer experiences. Proudly recognized as the #1 Best Large FBO Chain for 15 years running, we service private, military, and commercial aircraft with a commitment to excellence. We thrive in a team-oriented environment, living our motto: "We are Ladies and Gentlemen, serving Ladies and Gentlemen." We are seeking highly talented individuals to contribute to our vision of becoming the premier, worldwide, industry-leading aviation service provider.

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Aviation Real Estate Assistant

Austin, Texas, United States • Full Time