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Aviation Real Estate Assistant
Location
Austin, Texas, United States
Work type
Hybrid
Employment
Full Time
Experience
2-5 years
Compensation
$60K - $70K per year
Posted
2d ago
Summary and responsibilities
Role overview
Summary
The Aviation Real Estate Assistant supports the Aviation Real Estate Manager with leasing activities and tenant relationships across Million Air locations. This role involves assisting with new leases, renewals, amendments, prospect inquiries, property tours, and lease administration for hangar, office, and storage space. The assistant also works closely with various departments to maintain accurate lease records, support business development, and maximize property utilization.
Million Air is hiring an Aviation Real Estate Assistant to support our Aviation Real Estate Manager with leasing operations, tenant relations, and property administration across our FBO network. This hybrid role involves property tours, prospect management, lease tracking, and cross-departmental coordination to optimize hangar, office, and storage utilization.
Key Responsibilities
Real Estate & Lease Administration:
Draft and update hangar, office, and storage lease agreements, amendments, term sheets, and renewals.
Monitor lease expirations, renewal timelines, and scheduled rent escalations.
Maintain organized records for leases, tenant profiles, aircraft specifications, and property availability.
Track waitlists and space inventory across locations.
Route executed agreements to Accounting, Billing, Contract Management, and Analytics.
Ensure Certificates of Insurance are current and compliant.
Partner with General Managers and Finance to audit tenant billing and fee adjustments.
Leasing & Business Development:
Handle incoming inquiries for hangar, office, and ramp storage space.
Assess prospective tenant requirements, including aircraft dimensions, fuel needs, and operational parameters.
Schedule and conduct facility tours, highlighting Million Air services and benefits.
Prepare leasing proposals and maintain prospect follow-up.
Monitor competing FBO offerings and local market trends.
Tenant Relations:
Build and preserve strong tenant relationships across network locations.
Address tenant inquiries regarding agreements, property rules, and maintenance needs.
Collaborate with General Managers to resolve tenant concerns promptly.
Assist with tenant communications and community outreach efforts.
Reporting & Space Utilization:
Compile regular reports on hangar occupancy, revenue, and lease statuses.
Use STAX and internal systems to model hangar capacity and aircraft staging.
Identify workflow enhancements for document retention and lease workflows.
Travel & Field Support:
Visit regional FBOs to inspect facilities, evaluate capacity, and support local managers.
Join tenant meetings and business development functions as needed.
Role Details & Environment
Position Type: Full-time, Non-Exempt.
Work Model: Hybrid office and remote setting.
Travel: 25% to 40% travel required, including occasional overnight stays.
Hours: Standard business hours with flexibility for travel, tenant events, and occasional weekends or evenings.
Physical Demands: Extended computer work, periodic lifting up to 25 lbs, and walking across airport ramp environments and facilities.
Candidate Profile
Required:
High school diploma or equivalent.
2+ years of experience in real estate, leasing, property management, administrative coordination, or related customer-facing fields.
Strong organizational, time-management, and written/verbal communication skills.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Capacity to quickly learn CRM platforms and aviation property software.
High ethical standards handling confidential financial and lease records.
Willingness and ability to travel 25% to 40%.
Preferred:
Associate or Bachelor degree in Business, Real Estate, Finance, or related field.
Background in commercial real estate administration, tenant billing, or contract management.
Prior exposure to the aviation, FBO, or luxury hospitality sectors.
Eligibility:
Ability to pass standard background and drug screenings.
Valid driver license with an acceptable driving record.
Updated 2d ago
Candidate fit
Skills and qualifications
Additional skills
Experience
2-5 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
$60K - $70K per year
Benefits and perks
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Million Air
Team size
Growing team
Location
Austin, Texas, United States
At Million Air, we celebrate our passion for aviation by delivering extraordinary customer experiences. Proudly recognized as the #1 Best Large FBO Chain for 15 years running, we service private, military, and commercial aircraft with a commitment to excellence. We thrive in a team-oriented environment, living our motto: "We are Ladies and Gentlemen, serving Ladies and Gentlemen." We are seeking highly talented individuals to contribute to our vision of becoming the premier, worldwide, industry-leading aviation service provider.
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Aviation Real Estate Assistant
Austin, Texas, United States • Full Time