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Administrative Assistant
Location
West Haverstraw, New York, United States
Work type
Onsite
Employment
Full Time
Experience
1-3 years
Compensation
$25 - $26 per hour
Posted
1d ago
Summary and responsibilities
Role overview
Summary
This role provides day-to-day administrative and operational support at an affordable multifamily community in West Haverstraw, NY. The Administrative Assistant will support leasing, compliance, and resident services, serving as a welcoming point of contact for residents, applicants, vendors, and guests.
Are you someone who enjoys supporting a team, staying organized, and helping operations run smoothly? We are seeking an Administrative Assistant at our residential property in West Haverstraw, NY to provide day-to-day administrative and operational support at our affordable multifamily community. In this role, you will support leasing, compliance, and resident services while serving as a welcoming point of contact for residents, applicants, vendors, and guests.
ESSENTIAL JOB FUNCTIONS:
Welcoming tenants and new applicants and guiding them through the application process.
Serve as a primary point of contact for residents, applicants, vendors, and visitors, creating a welcoming and professional office environment.
Support leasing and compliance activities by distributing application materials, assisting with interviews, and coordinating background and credit checks.
Assist with lease related tasks including preparing documents, supporting lease signings, and processing invoices and financial paperwork.
Organize and maintain applicant and resident files in both paper and electronic formats, ensuring documents are properly labeled, dated, and filed,
Track deadlines for certifications, renewals, and required notices, maintaining logs and notifying the team of upcoming items.
Support audit preparation including MORs and LIHTC file reviews by assembling file lists, pulling documentation, and confirming file order and completeness.
Assist with resident engagement activities including event sign-ups, room set up, refreshments, and post event clean-up.
Order office supplies and maintain the lobby and work areas in an organized and presentable condition
Provide general administrative support to the property team as assigned.
Available to work on-site, Monday-Friday 8:30AM - 5PM.
Qualifications
1+ year of administrative, customer service, or front desk experience.
Experience in multifamily property management or affordable housing experience preferred.
Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning property systems.
A proactive, problem-solving mindset with a passion for creating great living experiences.
Strong customer service, verbal and written communication, and time-management skills.
Demonstrated ability to maintain confidentiality and navigate sensitive issues professionally.
Demonstrates accountability and reliability by taking full ownership of projects and outcomes, prioritizing precision and attention to detail, and approaching challenges with grit, resilience, and proactive problem-solving, while continuously engaging in learning and development to enhance performance; fosters collaboration and a resident-centered environment, ensuring empathy, respect, and cross-functional success in all interactions.
Updated 1d ago
Candidate fit
Skills and qualifications
Additional skills
Experience
1-3 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
$25 - $26 per hour
Benefits and perks
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Related Affordable
Team size
Growing team
Location
West Haverstraw, New York, United States
Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide.
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Administrative Assistant
West Haverstraw, New York, United States • Full Time