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Regional hiringpublishedExternal employer
RARelated Affordable
Related Affordable•Affordable Housing

Administrative Assistant

Location

West Haverstraw, New York, United States

Work type

Onsite

Employment

Full Time

Experience

1-3 years

Compensation

$25 - $26 per hour

Posted

1d ago

Summary and responsibilities

Role overview

Summary

This role provides day-to-day administrative and operational support at an affordable multifamily community in West Haverstraw, NY. The Administrative Assistant will support leasing, compliance, and resident services, serving as a welcoming point of contact for residents, applicants, vendors, and guests.

Are you someone who enjoys supporting a team, staying organized, and helping operations run smoothly? We are seeking an Administrative Assistant at our residential property in West Haverstraw, NY to provide day-to-day administrative and operational support at our affordable multifamily community. In this role, you will support leasing, compliance, and resident services while serving as a welcoming point of contact for residents, applicants, vendors, and guests.


ESSENTIAL JOB FUNCTIONS:

  • Welcoming tenants and new applicants and guiding them through the application process.

  • Serve as a primary point of contact for residents, applicants, vendors, and visitors, creating a welcoming and professional office environment.

  • Support leasing and compliance activities by distributing application materials, assisting with interviews, and coordinating background and credit checks.

  • Assist with lease related tasks including preparing documents, supporting lease signings, and processing invoices and financial paperwork.

  • Organize and maintain applicant and resident files in both paper and electronic formats, ensuring documents are properly labeled, dated, and filed,

  • Track deadlines for certifications, renewals, and required notices, maintaining logs and notifying the team of upcoming items.

  • Support audit preparation including MORs and LIHTC file reviews by assembling file lists, pulling documentation, and confirming file order and completeness.

  • Assist with resident engagement activities including event sign-ups, room set up, refreshments, and post event clean-up.

  • Order office supplies and maintain the lobby and work areas in an organized and presentable condition

  • Provide general administrative support to the property team as assigned.

  • Available to work on-site, Monday-Friday 8:30AM - 5PM.


Qualifications

  • 1+ year of administrative, customer service, or front desk experience.

  • Experience in multifamily property management or affordable housing experience preferred.

  • Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning property systems.

  • A proactive, problem-solving mindset with a passion for creating great living experiences.

  • Strong customer service, verbal and written communication, and time-management skills.

  • Demonstrated ability to maintain confidentiality and navigate sensitive issues professionally.

  • Demonstrates accountability and reliability by taking full ownership of projects and outcomes, prioritizing precision and attention to detail, and approaching challenges with grit, resilience, and proactive problem-solving, while continuously engaging in learning and development to enhance performance; fosters collaboration and a resident-centered environment, ensuring empathy, respect, and cross-functional success in all interactions.

Updated 1d ago

Candidate fit

Skills and qualifications

Additional skills

Administrative Tasks • 1+ yrs
Customer Service • 1+ yrs
Organization • 1+ yrs
Microsoft Office • 1+ yrs
Problem-solving • 1+ yrs
Time Management • 1+ yrs
Confidentiality • 1+ yrs
Attention to Detail • 1+ yrs

Experience

1-3 years

How this role is positioned

Role classification

Job domains

Operations
Administration
Real Estate & Facilities

Industries

Real Estate & PropTech

Employment

Full Time

Contract duration

Permanent

Hiring type

Direct

Global hiring

Location specific

Offer details

Compensation and benefits

Compensation

$25 - $26 per hour

VisibilityShared on listing
CurrencyUSD
PeriodHourly

Benefits and perks

Paid Time Off (PTO)
Vision Insurance
Dental Insurance
Life Insurance
401(k) Matching
Flexible Spending Account (FSA)
Health Savings Account (HSA)
Certification Reimbursement
Performance Bonus

Location, schedule, and role shape

Work setup

Work conditions

Primary locationWest Haverstraw, New York, United States
Work typeOnsite
Global hiringNo

Bandwidth profile

peopleHigh • 8/10
physicalLow • 4/10
cognitiveMedium • 6/10
executionHigh • 8/10
creativityLow • 3/10
uncertaintyLow • 4/10
communicationHigh • 8/10

Context on the employer

Company snapshot

Company

Related Affordable

Team size

Growing team

Location

West Haverstraw, New York, United States

Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide.

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Administrative Assistant

West Haverstraw, New York, United States • Full Time