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Regional hiringpublishedExternal employer
KMKidder Mathews
Kidder Mathews•Commercial Real Estate

Portfolio Assistant

Location

Bellevue, Washington, United States

Work type

Onsite

Employment

Full Time

Experience

2+ years

Compensation

$25 - $33 per hour

Posted

8h ago

Summary and responsibilities

Role overview

Summary

The Portfolio Assistant supports managers in the daily operations and financial management of an assigned commercial real estate portfolio. Key responsibilities include coordinating leasing activities, processing invoices, assisting with budgeting, and maintaining strong tenant and owner relations. This role requires strong organizational, communication, and customer service skills.

The Portfolio Assistant supports the Manager(s) in the day-to-day operations of an assigned portfolio in alignment with individual client goals and objectives. Depending on the Asset Services Team structure, this role may also include Administrative Assistant duties.

Essential Functions

Leasing

  • Partner with Manager(s) and the leasing team to ensure vacant spaces are market-ready

  • Maintain building floor plans, vacant space logs, and stack plans

  • Coordinate approvals and track leases, contracts, notices, and time-sensitive documents

  • Distribute lease documents to the Owner, Administrative Assistant, and Tenant

  • Coordinate signage, keys, and property information sheets for tenants

  • Receive, code, and track lease commission invoices

  • Assist with creating and maintaining lease and property files as directed

Financial and Reporting

  • Code invoices and payables weekly and resolve billing issues or past-due balances

  • Create Account Action Request forms for Manager signature

  • Assist with the annual budgeting process, including obtaining rate increases from utilities/vendors and rebidding service contracts

  • Assemble, copy, and distribute monthly Owner statements and financial reports

  • Review annual CAM reconciliations and report findings to Manager(s)

  • Prepare new vendor setup forms and collect required vendor insurance documentation

  • Assist with delinquency collections by contacting tenants and preparing demand or pay-or-vacate notices

Operations

  • Prepare weekly/monthly inspection reports for Engineers and maintain Desk Notes

  • Prepare maintenance and service contracts for Manager signature

  • Dispatch vendors/contractors and interface with them to ensure prompt maintenance responses and contract compliance

  • Partner with Building Engineers or maintenance staff to schedule repairs and work orders

  • Respond to and resolve tenant concerns to maintain high-quality property management service

  • Request and review service provider bids, review contract specifications, and recommend updates to Manager(s)

  • Track tenant and vendor insurance compliance

Tenant and Owner Relations

  • Maintain a courteous, service-oriented rapport with tenants and foster strong relationships with owners

  • Make collection calls to delinquent tenants as directed

  • Perform other duties or projects as requested

Essential Qualifications

Skills and Abilities

  • Strong communication, organizational, and customer service skills

  • Ability to build professional relationships with clients, vendors, tenants, and internal teams

  • Demonstrated ability to prioritize, multitask, and meet strict deadlines

  • Exceptional attention to detail and strong troubleshooting initiative

  • Ability to recognize quality maintenance work and draft well-written emails, reports, and letters

Education, Knowledge, and Experience

  • High School Diploma or equivalent

  • PC literate (Microsoft Office Suite, Word, Outlook, Internet) with strong Excel skills

  • 2+ years of commercial property management experience

Updated 8h ago

Candidate fit

Skills and qualifications

Additional skills

Property Management • 1+ yrs
Microsoft Office Suite • 1+ yrs
Excel • 1+ yrs
Communication • 1+ yrs
Organizational Skills • 1+ yrs
Customer Service • 1+ yrs
Attention to Detail • 1+ yrs
Prioritization • 1+ yrs

Experience

2+ years

How this role is positioned

Role classification

Job domains

Administration
Sales
Real Estate & Facilities

Industries

Real Estate & PropTech

Employment

Full Time

Contract duration

Permanent

Hiring type

Direct

Global hiring

Location specific

Offer details

Compensation and benefits

Compensation

$25 - $33 per hour

VisibilityShared on listing
CurrencyUSD
PeriodHourly

Location, schedule, and role shape

Work setup

Work conditions

Primary locationBellevue, Washington, United States
Work typeOnsite
Global hiringNo

Bandwidth profile

peopleHigh • 8/10
physicalMedium • 5/10
cognitiveHigh • 8/10
executionHigh • 8/10
creativityLow • 3/10
uncertaintyMedium • 6/10
communicationHigh • 8/10

Context on the employer

Company snapshot

Company

Kidder Mathews

Team size

Growing team

Location

Bellevue, Washington, United States

Kidder Mathews has been a leader in the commercial real estate industry for nearly 60 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. Now the largest fully independent commercial real estate firm in the Western U.S., Kidder Mathews has over 900 professionals across 19 offices in Washington, Oregon, California, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types. The firm averages $9 billion in transaction volume, manages more than 54 million square feet of space, and conducts 2,700 appraisal, consulting, and cost segregation assignments annually.

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Portfolio Assistant

Bellevue, Washington, United States • Full Time