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Property Assistant
Location
Westlake Village, California, United States
Work type
Onsite
Employment
Full Time
Experience
0-3 years
Compensation
$23 - $31 per hour
Posted
3h ago
Summary and responsibilities
Role overview
Summary
As a Property Assistant, you will manage the day-to-day operations of a commercial office portfolio, handling a high volume of administrative and operational tasks. This role involves processing invoices, assisting with accounts receivable, maintaining records, and ensuring efficient property operations and tenant service.
About This Role
As a Property Assistant, you will be involved in all aspects of the day-to-day operations for a commercial office portfolio. You are highly organized, detail-oriented, and proactive with the ability to manage a high volume of administrative and operational responsibilities while maintaining accuracy and meeting deadlines.
Whether you’re beginning your career in commercial real estate or bringing previous experience, you are eager to learn, take initiative, and contribute to a collaborative team. You thrive in a fast-paced environment and take ownership of your responsibilities. You are comfortable balancing competing priorities, communicating professionally with tenants and vendors, and working collaboratively with the property management team to ensure efficient property operations and exceptional tenant service.
Process a high volume of invoices on a weekly basis, ensuring accurate coding and timely submission
Assist with accounts receivable tracking, payment inquiries, and other financial administrative functions
Maintain vendor and tenant records, track certificates of insurance, and monitor compliance requirements
Assist the property management team with financial documentation, expense tracking, and other recurring reporting requirements
Maintain accurate records, manage recurring deadlines, track outstanding items, and proactively identify and follow up on tasks requiring attention
Develop and maintain strong relationships with property owners, tenants, vendors, and contractors.
Respond to tenants' needs in a timely manner to ensure lease obligations are met.
Successfully manage all administrative tasks, including work orders, service requests, processing building access requests, and maintaining property records
What You'll Bring
Previous experience in commercial real estate, property management, or an administrative support role is preferred, but not required
Strong organizational and time management skills, with the ability to prioritize multiple responsibilities and deadlines
Excellent written and verbal communication skills
Strong attention to detail and a commitment to accuracy, particularly when handling financial and administrative tasks
Strong decision-making capabilities and the ability to provide a high level of service to tenants.
Excellent customer service skills; proactive, results-oriented, and resourceful.
The ability to meet deadlines without compromising accuracy or quality
Familiarity with real estate software such as Yardi, Angus, and similar platforms is a plus
Proficiency in Microsoft Office, particularly Excel and Outlook
Experience with contracts, lease agreements, accounts payable, and invoice processing is a plus
The ability to adapt to changing priorities and maintain a positive, collaborative attitude in a fast-paced environment
Updated 3h ago
Candidate fit
Skills and qualifications
Additional skills
Experience
0-3 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
$23 - $31 per hour
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Colliers
Team size
Growing team
Location
Westlake Village, California, United States
At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.
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Property Assistant
Westlake Village, California, United States • Full Time