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Property Administrator
Location
San Diego, California, United States
Work type
Onsite
Employment
Full Time
Experience
1+ years
Compensation
$70K - $80K per year
Posted
4h ago
Summary and responsibilities
Role overview
Summary
The Property Administrator provides comprehensive administrative support to the General Manager, focusing on clerical tasks for assigned properties. This role involves extensive tenant and vendor communication, lease administration, financial support, and maintaining property records, while also emphasizing productivity and results.
POSITION SUMMARY:
The Property Administrator is responsible for working directly with the General Manager in performing clerical and administrative assignments for the assigned properties/projects.
It is the responsibility of the Property Administrator not only to exhibit exceptional customer service when communicating with tenants, prospective tenants, owners, and vendors but to focus on productivity and results.
ESSENTIAL JOB FUNCTIONS:
Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
Schedule and coordinate meetings/special events as requested.
Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
Prepare and coordinate bid proposals and service contracts and approved invoices.
Maintain lease and property files.
Track and electronically file service contracts and insurance certificates. Maintain follow-up system for expiration.
Assist with monthly and quarterly management reports as well as annual budget preparation.
Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
Prepare financial spreadsheets.
Lead the accounts payable process for all assets, must have an intermediate understanding of property operations and accounting.
Order and maintain adequate stock of office supplies.
Greet tenants, prospective tenants, vendors, and guest.
Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
Order tenant door plaques and directory strips; maintain property signage.
Prepare and distribute tenant move-in packages; order tenant gifts as needed.
Maintain parking/building access card records.
Invoice tenant rebills (meter readings, HVAC, etc.).
Maintain tenant contact, vendor contact list, and insurance information.
Promote and foster positive relationships with tenants and owners.
Additional duties assigned by the Assistant Property Manager and General Manager.
POSITION REQUIREMENTS:
A 4-year college degree.
At least 1 year of commercial real estate administrative experience.
Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
Yardi Voyager experience preferred.
Ability to keep information strictly confidential.
Strong desire to succeed in an entrepreneurial environment.
Must be able to handle multiple projects and changing priorities.
Exceptional oral and written communication skills.
Strong customer service orientation.
This is a full-time, in-office, hourly onsite role. Remote or hybrid options are not available. Being on property allows you to build strong relationships with clients and tenants, respond in real time, and make a visible impact every day.
Updated 4h ago
Candidate fit
Skills and qualifications
Additional skills
Experience
1+ years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
$70K - $80K per year
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Transwestern
Team size
Growing team
Location
San Diego, California, United States
Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance.
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Property Administrator
San Diego, California, United States • Full Time