Corporate Real Estate Analyst - CapEx

Ferguson is actively hiring a Corporate Real Estate Analyst - CapEx.

Location: This position is based out of our office in Newport News, VA. Please note, we offer a hybrid work model with 3 days in office (Tuesday-Thursday) and 2 days remote (Monday, Friday). May consider Remote for the right individual who lives outside of Newport News HQ, per Company Policy.

Primary Duties and Responsibilities

• Process documentation for project commitments, (e.g., Agreements, Contracts, Work Authorizations or Purchase Orders).

• Kick off utility setups for new projects with a third-party payment integration system, which involves gathering accurate account information and providing ongoing updates until setup completion.

• Prepare and review invoices and payment applications for processing in accordance with SOX compliance requirements.

• Enter project information data and documentation into project management software and other technology tools as required.

• Research payment discrepancies, resolve vendor billing issues, and submit vendor information for new or changed vendor setup.

• Assist in project close-out procedures to include finalization or closure of vendor purchase orders and reconcile the project data between the project management software and the general ledger software, all within a timely manner to maintain department compliance and KPIs.

• Review, compare, and analyze operating expenses, plus insurance and tax reconciliation statements received from Landlords to ensure expenses charged follow leases clauses.

• Request additional information to assess materiality and recommend actions for additional audit and recovery.

• Enter and maintain information regarding lease expenses and financial accounting transactions into a lease accounting management software database.

• Transfer utility setups from Landlord to third-party payment integrations system.

• Tracking payables and receivables associated within assigned lease portfolio.

• Prepare and review export files and submit to accounting for payment processing.

• Input, analyze, and maintain CAM reconciliations received from Landlords, which includes:

  • Preparing initial entry to check calculation and reasonableness of amount owed/due

  • Providing additional information to CAM audit vendor; assisting when CAM audit vendor is unable to reach a landlord

  • Participating in meeting cadence with CAM audit vendor

  • Reviewing and approving claims provided by CAM audit vendor

  • Escalating claims to legal/TM when necessary

Preferred Skills and Experience

• 3+ years of being involved with financial and/or leasing analysis.

• Strong skills in Organizing, Attention to Detail, Problem Solving, Teamwork, Relationship Building, Time Management and Communication both written and verbally.

• Exhibit necessary knowledge in all applicable system requirements including Oracle and our Lease Administration database.

• Positive attitude and strong customer service mentality.

• Working knowledge of Microsoft Office 365 and ability to work independently within those programs as required.

• Ability to engage effectively with stakeholders at all levels, internal and external.

• Ability to manage multiple priorities and deadlines in a fast-paced environment.

• Experience with Procore and/or CoStar would be helpful

At Ferguson, we care for each other. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our associates. Our competitive offering not only includes benefits like health, dental, vision, paid time off, life insurance and a 401(k) with a company match, but our associates also enjoy additional meaningful and inclusive enhancements that are adaptable to their diverse situations and needs, including mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, community involvement opportunities and more!