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Real Estate Administrative Assistant
Location
Black Mountain, North Carolina, United States
Work type
Onsite
Employment
Full Time
Experience
1-3 years
Compensation
Compensation not disclosed
Posted
4d ago
Summary and responsibilities
Role overview
Summary
The Real Estate Administrative Assistant is responsible for managing communications regarding store maintenance issues, coordinating with contractors, and ensuring timely repairs. This role also involves administering Common Area Maintenance (CAM), Tax, Insurance, and Percentage Rent for leased Ingles stores, including invoice processing, reconciliation, and tenant billing.
The Real Estate Administrative Assistant is responsible for responding to communications from retail stores concerning maintenance and service issues within the stores and ensuring qualified professional contractors address these issues. They also administer all aspects of Common Area Maintenance (CAM), Tax, Insurance, and Percentage Rent for leased Ingles stores.
Key Responsibilities:
Respond to inquiries by contacting appropriate contractors and assigning work order numbers.
Follow up with contractors and stores to see that repairs are made correctly and promptly.
Review, code, and submit invoices from contractors for payment.
Receive and maintain an accurate, up-to-date log of CAM, Tax, and Insurance invoices.
Research and reconcile back-up for Landlord CAM invoices charges.
Code and submit reviewed invoices for payment.
Review and prepare Sales Reports for the Landlord.
Prepare deposits and provide the A/R Dept. with the proper account. #’s to post the income to in the General Ledger (SAP) & maintain accurate records of the same.
Produce and send accurate monthly Tenant billing statements.
Receive and post Tenant payments.
Prepare Annual CAM, tax reconciliation, and billing.
Produce/prepare any necessary reports for Management review.
Set up amended, assigned, renewed, and new Tenant Leases in the computer and create/update tenant folders/files, entering all necessary information in the computer.
Handle financial-related questions from tenants.
Maintain accurate files for all current and former Tenants.
Monitor Tenant sales reports and Percentage Rent payments, and keep the Percentage Rent spreadsheet up to date.
Assist with month-end, quarter-end, and year-end reconciliations.
Assist others in the department with filing, phone calls, follow-up, etc., as time permits.
Observe all company rules and policies.
Adhere to all local, state, and federal health and civil code regulations.
Perform other duties and assignments as directed.
The Ideal Candidate:
A High School Diploma or equivalent is required. A bachelor’s degree in accounting or related field is preferred. Relevant work experience may be substituted for a degree.
1-3 years of experience in Real Estate/Property Management or a comparable field is preferred.
A valid NC Notary Public preferred.
General accounting knowledge.
Experience with systems such as SuccessFactors and Workforce Central.
Proficient computer skills (Microsoft Office suite, email, voicemail, internet/intranet, etc.)
Strong organizational, time management, and prioritization skills.
Excellent written and verbal communication skills are required.
Strong interpersonal skills, able to work both independently and as part of a team.
Must be flexible and able to adapt to changing needs, especially during times of high volume and/or stress.
Updated 4d ago
Candidate fit
Skills and qualifications
Additional skills
Experience
1-3 years
Certifications
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
Compensation not disclosed
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Ingles Markets
Team size
Growing team
Location
Black Mountain, North Carolina, United States
Ingles Markets began in 1963 as a single supermarket and has since grown into a regional grocery store chain with just under 200 retail locations operating in 6 southeastern states, a 1.6-million-square foot distribution center, two truck fleets, and a milk processing plant. Ingles Markets’ headquarters and distribution center are located just 15 minutes outside of Asheville, NC in the town of Black Mountain.
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Real Estate Administrative Assistant
Black Mountain, North Carolina, United States • Full Time