Property Assistant
Location
Washington, Iowa, United States
Work type
Onsite
Employment
Full Time
Experience
2-5 years
Compensation
$65K - $65K per year
Posted
2h ago
Summary and responsibilities
Role overview
Summary
The Property Assistant supports the Property Management team by coordinating property management issues, responding to client and tenant requests, and providing comprehensive administrative support. This role involves maintaining property records, processing invoices, managing work orders, and fostering positive relationships with stakeholders.
Our Property Assistant is responsible for meeting the needs of the Property Management team. This individual will maintain a high level of professionalism in addressing and coordinating property management issues including response to, and resolution of Property Manager, client, and tenant requests or concerns.
Responsibilities:
Act as the first point of contact for tenants and vendors who enter the Management office; escalate issues as needed
Update and maintain property contact lists and emergency information for property
Coordinate, schedule, and assist with deliveries to and from the dock area
Promote and foster positive relationships with tenants, owners, and staff
Ensure that invoices are processed properly by coding for property manager approval, recording/maintaining invoice tracking spreadsheet, and submitting for payment
Maintain property work order system in the CMMS system, including on-demand and scheduled work order input & dispatching, closing, time tracking, and general reporting
Create, submit, distribute, and track vendor contracts
Maintain Property files (electronically as well as hard copies on-site)
Maintain all Vendor Certificates of Insurance, W-9s, and any additional forms necessary for Contractors
Conduct property inspections and reports to ensure quality assurance and efficient customer service
Assist in reviewing and compiling monthly and quarterly reports for client and property management team
Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence.
Coordinate and assist with meetings/special events held at the property as requested.
Assist in keeping the Client’s Policies and Procedures updated and current
Order office and kitchen supplies as needed
Handle other duties as assigned
Desired Competency, Experience and Skills:
Four-year degree and 2+ years of related experience; or the equivalent combination of education and related experience
Real Estate experience a strong plus
Familiarity with commercial real estate documents and the work order process
Proficiency in Word, Excel, Power Point, Adobe Acrobat/PDF, and Outlook
Strong interpersonal skills; ability to maintain professionalism in a sensitive environment
Excellent verbal/written communications skills
Strong organizational skills; detail oriented
Proven record of providing excellent internal and external customer service
Benefits:
Lincoln Property Company offers eligible employees a comprehensive benefits package that may include:
Medical insurance
Dental insurance
Vision insurance
Company-Paid Life insurance
Company-Paid Long Term Disability
Accidental Death & Dismemberment (AD&D) coverage
401(k) retirement savings plan, Traditional and Roth, with applicable eligibility requirements
Flexible Time Off (FTO) or vacation benefits, depending on position classification
Paid sick leave and other legally required leave programs
Employee assistance and wellness programs where available
Company-paid holidays
Additional voluntary benefit offerings that may vary by location and position
Updated 2h ago
Candidate fit
Skills and qualifications
Additional skills
Experience
2-5 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
$65K - $65K per year
Benefits and perks
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Lincoln Property Company
Team size
Growing team
Location
Washington, Iowa, United States
Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, sports and entertainment, and mixed-use properties, throughout the United States, the United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 720 million square feet of commercial space.
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Property Assistant
Washington, Iowa, United States • Full Time