WORKNATION
Back to jobs
Regional hiringpublishedExternal employer
HHealthpeak
Healthpeak•Real Estate

Commercial Real Estate Administrator

Location

Scottsdale, Arizona, United States

Work type

Onsite

Employment

Full Time

Experience

0-2 years

Compensation

Compensation not disclosed

Posted

1d ago

Summary and responsibilities

Role overview

Summary

The Real Estate Administrator will support on-site outpatient medical property management activities, including implementing procedures, cost controls, and maintaining tenant and client relations. Key responsibilities involve coordinating events, managing vendor contracts, handling accounts payable and receivable, and assisting with property file maintenance and tenant interactions.

Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

  • Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.

  • Maintain inventory of office supplies and property staff directory

  • Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses and W-9 on all Vendors

  • Assist with preparing and administering service agreements

  • Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents

  • Responsible for accounts payable, accounts receivable and reporting

  • Maintain property files in Box/Compass/etc.

  • Assist PM’s with entering new contracts into Quickbase for TI, Capital and Insurance related projects

  • Interact and correspond with tenants to address problems or complaints, as it relates to janitorial, maintenance, accounting, etc.

  • Occasionally assist Property Manager with AR collections

  • Obtain and track expired Tenant COI’s

  • Run reports in ETS/Prism to ensure work orders are completed in a timely and satisfactory manner

  • Compiling and reviewing Tenant Billings and other miscellaneous charges

  • Provide management team with aged delinquency reports and send delinquency letters

  • Additional miscellaneous items as requested by Management

POSITION REQUIREMENTS

  • Must have a minimum high school diploma or GED, an associate’s or bachelor’s degree preferred

  • Previous exposure to commercial property management

  • Experience with Yardi preferred

  • Previous exposure to real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases

  • Possess professional demeanor and excellent interpersonal and customer service skills

  • Have access to reliable transportation and maintain a valid driver's license

  • Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook

  • Excellent communication skills, both verbal and written

  • Ability to work independently

  • On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Updated 1d ago

Candidate fit

Skills and qualifications

Additional skills

Commercial Property Management • 1+ yrs
Real Estate Accounting • 1+ yrs
Accounts Payable • 1+ yrs
Accounts Receivable • 1+ yrs
Yardi • 1+ yrs
Microsoft Word • 1+ yrs
Microsoft Excel • 1+ yrs
Customer Service • 1+ yrs

Experience

0-2 years

How this role is positioned

Role classification

Job domains

Real Estate & Facilities

Industries

Real Estate & PropTech
Healthcare & Pharma

Employment

Full Time

Contract duration

Permanent

Hiring type

Direct

Global hiring

Location specific

Offer details

Compensation and benefits

Compensation

Compensation not disclosed

VisibilityShared on listing
CurrencyUSD
PeriodYearly

Location, schedule, and role shape

Work setup

Work conditions

Primary locationScottsdale, Arizona, United States
Work typeOnsite
Global hiringNo

Bandwidth profile

peopleMedium • 7/10
physicalMedium • 5/10
cognitiveMedium • 7/10
executionHigh • 8/10
creativityLow • 3/10
uncertaintyMedium • 5/10
communicationHigh • 8/10

Context on the employer

Company snapshot

Company

Healthpeak

Team size

Growing team

Location

Scottsdale, Arizona, United States

Headquartered in Denver, Colorado, Healthpeak (NYSE: DOC) is a nation-wide, fully integrated Real Estate Investment Trust (REIT), and a proud S&P 500 company. Together we build, own and operate world-class facilities for healthcare Discovery and Outpatient Care ("DOC"). Our impressive portfolio of over 50,000,000sf of Medical Outpatient buildings and Lab and Life Science facilities fuel innovation in patient care and research - accelerating scientific discovery, enhancing healthcare delivery, fostering healthier populations, and driving shareholder value.

Visit website

Similar jobs in Real Estate & Facilities

Real Property Specialist I, II

Global Credit Union•Anchorage, Alaska, United States
Full Time1-7 yrs
$57.5K - $99.9K /yr
Hybrid
Real Estate & PropTechFinance & BankingReal Estate & FacilitiesBuilding MaintenanceReal EstateConstruction+5

Maintain real property information and perform tasks typical to real property management, including document maintenance, energy usage monitoring, and drafting floorplans. This role involves analysis, invoicing, budget assistance, and collaboration with various stakeholders.

...
External

Lease-Up Assistant Property Manager - Lease-Up

Avenue5 Residential•Mesquite, Texas, United States
Full Time2-3 yrs
Compensation not disclosed
On-site
Real Estate & PropTechOperationsReal Estate & FacilitiesProperty ManagementLease AdministrationFinancial Reporting+5

The Lease-Up Assistant Property Manager assists the property manager in the overall operations of a luxury class A lease-up property, including resident satisfaction, lease administration, financial reporting, and property maintenance oversight. This role involves managing daily operations, accounts receivable, processing evictions, and ensuring compliance with company policies and regulations.

...
External

Assistant Property Manager

real property Management•Bellingham, Washington, United States
Full Time1-3 yrs
$62K - $70K /yr
Field
Real Estate & PropTechReal Estate & FacilitiesProperty ManagementResident RelationsVendor CoordinationLease Management+4

This role involves the day-to-day management of a growing rental portfolio across Whatcom and Skagit counties, including move-ins, move-outs, turns, showings, renewals, and resident relationships. The Assistant Property Manager will be the on-the-ground presence for residents and owners, ensuring smooth operations and contributing to the company's expansion.

...
External

Leasing Associate

Core Spaces•Los Angeles, California, United States
Full Time1-3 yrs
$21 - $21 /hr
On-site
Real Estate & PropTechSales & Business DevReal Estate & FacilitiesSalesProperty ManagementLeadership+5

The Leasing Associate is responsible for the on-site leasing and marketing operations, including conducting property tours, managing follow-ups, and completing reports. This role ensures compliance with company policies and brand standards, assists with special projects, and supports overall leasing office operations.

...
External

Assistant Property Manager

Ambo Properties•Lubbock, Texas, United States
Full Time1+ yrs
Compensation not disclosed
On-site
Real Estate & PropTechReal Estate & FacilitiesLeasing Process ManagementCustomer Relationship ManagementSalesRent Collection+4

The Community Assistant Manager at Ambo Properties will oversee the full leasing process, from lead generation and property tours to lease execution and resident retention. This role involves managing day-to-day property operations, ensuring timely rent collections, and collaborating with various teams to maintain a thriving community.

...
External

Assistant Property Manager

Bryn Mawr Belle Shore•Chicago, United States
Full Time1-3 yrs
$22 - $26 /hr
On-site
Real Estate & PropTechOperationsReal Estate & FacilitiesRegulatory ComplianceLeasingRent Collection+5

The Assistant Property Manager supports the Property Manager in the day-to-day operations of affordable housing communities. This includes a range of functions such as leasing, resident support, regulatory compliance, rent collection, office administration, and coordination of maintenance and vendor services. The role involves leadership, resident relations, financial administration, and ensuring adherence to housing regulations.

...
External

More jobs from Real Estate & PropTech

Real Property Specialist I, II

Global Credit Union•Anchorage, Alaska, United States
Full Time1-7 yrs
$57.5K - $99.9K /yr
Hybrid
Real Estate & PropTechFinance & BankingReal Estate & FacilitiesBuilding MaintenanceReal EstateConstruction+5

Maintain real property information and perform tasks typical to real property management, including document maintenance, energy usage monitoring, and drafting floorplans. This role involves analysis, invoicing, budget assistance, and collaboration with various stakeholders.

...
External

Lease-Up Assistant Property Manager - Lease-Up

Avenue5 Residential•Mesquite, Texas, United States
Full Time2-3 yrs
Compensation not disclosed
On-site
Real Estate & PropTechOperationsReal Estate & FacilitiesProperty ManagementLease AdministrationFinancial Reporting+5

The Lease-Up Assistant Property Manager assists the property manager in the overall operations of a luxury class A lease-up property, including resident satisfaction, lease administration, financial reporting, and property maintenance oversight. This role involves managing daily operations, accounts receivable, processing evictions, and ensuring compliance with company policies and regulations.

...
External

Assistant Property Manager

real property Management•Bellingham, Washington, United States
Full Time1-3 yrs
$62K - $70K /yr
Field
Real Estate & PropTechReal Estate & FacilitiesProperty ManagementResident RelationsVendor CoordinationLease Management+4

This role involves the day-to-day management of a growing rental portfolio across Whatcom and Skagit counties, including move-ins, move-outs, turns, showings, renewals, and resident relationships. The Assistant Property Manager will be the on-the-ground presence for residents and owners, ensuring smooth operations and contributing to the company's expansion.

...
External

Leasing Associate

Core Spaces•Los Angeles, California, United States
Full Time1-3 yrs
$21 - $21 /hr
On-site
Real Estate & PropTechSales & Business DevReal Estate & FacilitiesSalesProperty ManagementLeadership+5

The Leasing Associate is responsible for the on-site leasing and marketing operations, including conducting property tours, managing follow-ups, and completing reports. This role ensures compliance with company policies and brand standards, assists with special projects, and supports overall leasing office operations.

...
External

Assistant Property Manager

Ambo Properties•Lubbock, Texas, United States
Full Time1+ yrs
Compensation not disclosed
On-site
Real Estate & PropTechReal Estate & FacilitiesLeasing Process ManagementCustomer Relationship ManagementSalesRent Collection+4

The Community Assistant Manager at Ambo Properties will oversee the full leasing process, from lead generation and property tours to lease execution and resident retention. This role involves managing day-to-day property operations, ensuring timely rent collections, and collaborating with various teams to maintain a thriving community.

...
External

Assistant Property Manager

Bryn Mawr Belle Shore•Chicago, United States
Full Time1-3 yrs
$22 - $26 /hr
On-site
Real Estate & PropTechOperationsReal Estate & FacilitiesRegulatory ComplianceLeasingRent Collection+5

The Assistant Property Manager supports the Property Manager in the day-to-day operations of affordable housing communities. This includes a range of functions such as leasing, resident support, regulatory compliance, rent collection, office administration, and coordination of maintenance and vendor services. The role involves leadership, resident relations, financial administration, and ensuring adherence to housing regulations.

...
External

Popular Domains

Explore opportunities across specialized functional areas.

Administration & OfficeRoles providing organizational, secretarial, clerical, and executive support functions.
Customer Success & SupportRoles managing customer onboarding, retention, satisfaction, and technical support.
Data Science & AnalyticsRoles using data modeling, statistics, and visualization to derive business insights.
Design & CreativeRoles focused on visual design, UX/UI, branding, illustration, and creative production.
Education AdministrationRoles managing educational institutions, programs, curriculum, and student affairs.
Finance & AccountingRoles managing financial reporting, budgeting, auditing, tax, and investment activities.
Gigs & Flexible TasksShort-term, contract, or freelance task-based work across any domain.
Healthcare & MedicalRoles in clinical care, medical practice, patient management, and health services delivery.

Trending Industries

Discover roles in the world's most innovative sectors.

Aerospace & Space Tech
Agency & Consulting Services
Agriculture & AgriTech
Automotive
Biotech & Life Sciences
Blockchain & Web3
Construction & Infrastructure
Cybersecurity

Commercial Real Estate Administrator

Scottsdale, Arizona, United States • Full Time