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Administrative Assistant
Location
Clarksville, Tennessee, United States
Work type
Onsite
Employment
Full Time
Experience
1-5 years
Compensation
$17 - $20 per hour
Posted
1d ago
Summary and responsibilities
Role overview
Summary
The Administrative Assistant at Millan Enterprises supports daily operations by managing communications, processing payments, and providing administrative assistance to various teams and stakeholders. This role requires a professional, organized, and detail-oriented individual capable of multitasking in a fast-paced environment.
The Administrative Assistant at Millan Enterprises plays a vital role in ensuring smooth daily operations across multiple divisions. As the front line of communication, this position provides exceptional customer service and administrative support to internal teams, tenants, vendors, and guests.
The ideal candidate is professional, organized, detail-oriented, and able to multitask effectively in a fast-paced, team-driven environment. This individual must exercise good judgment, maintain confidentiality, and represent the company with professionalism at all times.
Key Responsibilities
Welcome and direct tenants, clients, vendors, and visitors
Manage incoming calls through a multi-line phone system and route inquiries appropriately
Process rent payments, submit work orders, and assist with tenant inquiries
Support leasing teams and managers with document preparation and file organization
Coordinate room scheduling, vehicle rentals, parking permits, and supply inventory
Assist the Executive Team with calendar management, communications, and special projects
Prepare and distribute company-wide communications
Run reports, maintain records, and support daily administrative functions
Sort and distribute mail and packages
Maintain cleanliness and presentation of lobby and common areas
Work between multiple locations, including The Press and the main office
Create basic graphics or flyers using Canva as needed
Qualifications
Education & Experience
High school diploma or GED required
1+ year experience in administrative, office support, property management, or leasing preferred
Experience with scheduling or CRM systems preferred
Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
Proficiency in Microsoft Office (Word, Excel, Outlook)
Experience with Canva or basic graphic design tools preferred
Skills & Abilities
Strong customer service and interpersonal skills
Ability to multitask and prioritize in a high-call-volume environment
Strong attention to detail and organizational skills
Effective verbal and written communication
Ability to maintain confidentiality and professional discretion
Problem-solving mindset and ability to de-escalate situations
Self-starter with the ability to work independently and as part of a team
Professional demeanor and appearance
Compensation & Benefits
Pay Range: $17.00 – $20.00/hr (based on qualifications)
Work Environment
Position may require reaching, standing, walking, grasping, talking, hearing, seeing, and repetitive motions.
Sedentary work involving sitting most of the time, with occasional standing or walking.
Updated 1d ago
Candidate fit
Skills and qualifications
Additional skills
Experience
1-5 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
$17 - $20 per hour
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Millan Enterprises
Team size
Growing team
Location
Clarksville, Tennessee, United States
Millan Enterprises is an organization that ensures smooth daily operations across multiple divisions, providing exceptional customer service and administrative support to internal teams, tenants, vendors, and guests.
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Administrative Assistant
Clarksville, Tennessee, United States • Full Time