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Regional hiringpublishedExternal employer
TTranswestern
Transwestern•Commercial Real Estate

Property Administrator

Location

Chicago, United States

Work type

Onsite

Employment

Full Time

Experience

0-2 years

Compensation

$50K - $60K per year

Posted

3h ago

Summary and responsibilities

Role overview

Summary

The Property Administrator provides comprehensive clerical and administrative support to the Property Manager for assigned properties. This role involves managing various administrative tasks, assisting with lease administration, preparing reports, and ensuring excellent customer service for tenants, owners, and vendors.

POSITION SUMMARY:

The Property Administrator is responsible for working directly with the Property Manager in performing clerical and administrative assignments for the assigned properties/projects. It is the responsibility of the Property Administrator not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but to focus on productivity and results.


ESSENTIAL JOB FUNCTIONS:

  • Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.

  • Schedule and coordinate meetings/special events as requested.

  • Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.

  • Prepare and coordinate bid proposals and service contracts and approved invoices.

  • Maintain lease and property files.

  • Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.

  • Assist with monthly and quarterly management reports as well as annual budget preparation.

  • Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.

  • Prepare financial spreadsheets.

  • Order and maintain adequate stock of office supplies.

  • Greet tenants, prospective tenants, vendors, and guest.

  • Notify participants of meetings, and their responsibilities and any changes in plans or schedules.

  • Order tenant door plaques and directory strips; maintain property signage.

  • Prepare and distribute tenant move-in packages; order tenant gifts as needed.

  • Maintain parking/building access card records.

  • Invoice tenant rebills (meter readings, HVAC, etc.).

  • Maintain tenant contact, vendor contact list, and insurance information.

  • Promote and foster positive relationships with tenants and owners.

  • Additional duties assigned by the Property Manager.


POSITION REQUIREMENTS:

  • A high school diploma or GED equivalent (college courses preferred).

  • At least 0-2 years of clerical, administrative duties (real estate experience is a plus).

  • Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.

  • Argus, accounting software such as MRI or Skyline proficiency preferred.

  • Ability to keep information strictly confidential.

  • Strong desire to succeed in an an entrepreneurial environment.

  • Must be able to handle multiple projects, changing priorities and a continually heavy workload.

  • Exceptional oral and written communication skills.

  • Strong customer service orientation.

Updated 3h ago

Candidate fit

Skills and qualifications

Additional skills

MS 365 Word • 1+ yrs
MS 365 Excel • 1+ yrs
MS 365 Outlook • 1+ yrs
Argus • 1+ yrs
MRI • 1+ yrs
Skyline • 1+ yrs
Customer Service • 1+ yrs
Communication • 1+ yrs

Experience

0-2 years

How this role is positioned

Role classification

Job domains

Administration
Real Estate & Facilities

Industries

Real Estate & PropTech

Employment

Full Time

Contract duration

Permanent

Hiring type

Direct

Global hiring

Location specific

Offer details

Compensation and benefits

Compensation

$50K - $60K per year

VisibilityShared on listing
CurrencyUSD
PeriodYearly

Location, schedule, and role shape

Work setup

Work conditions

Primary locationChicago, United States
Work typeOnsite
Global hiringNo

Bandwidth profile

peopleMedium • 7/10
physicalLow • 2/10
cognitiveMedium • 6/10
executionHigh • 8/10
creativityLow • 3/10
uncertaintyMedium • 5/10
communicationHigh • 8/10

Context on the employer

Company snapshot

Company

Transwestern

Team size

Growing team

Location

Chicago, United States

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance.

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Property Administrator

Chicago, United States • Full Time