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Assistant Property Manager
Location
Irvine, California, United States
Work type
Hybrid
Employment
Full Time
Experience
5-5 years
Compensation
$77K - $83K per year
Posted
1d ago
Summary and responsibilities
Role overview
Summary
The Assistant Property Manager provides first-class property management services and assists the Property Manager in overseeing an industrial portfolio. Responsibilities include assisting with building operations, enhancing tenant relations, and customer service, requiring strong communication, administrative, and organizational skills.
Job Summary
The Assistant Property Manager provides first-class property management services and assists the Property Manager in overseeing an industrial portfolio. Day-to-day responsibilities include, but are not limited to, assisting with building operations, enhancing tenant relations, and customer service. The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, the ability to maintain a realistic balance among multiple priorities, collaborate well with other team members and demonstrate strong work ethic and fiduciary obligations.
Key Responsibilities
Provide daily assistance and support to Property Manager in management of portfolio or building.
Property scheduling and communication with tenants and vendors.
Work with the Property Manager to resolve building issues.
Work closely with and supervise vendors to ensure compliance with service contracts.
Recommend and/or authorize vendor contracts as appropriate.
Conduct routine property inspections to prevent/identify problems and exposures.
General understanding of lease documents, operations and procedures manuals.
Receive work order requests and coordinate with the building technician or vendor(s) as appropriate.
Work with Property Manager on move-ins/move-outs and verify insurance.
Follow established A/R guidelines including contacting tenants regarding follow-up on rent payment status and assist Property Manager in lock-outs as necessary.
Review and ensure the accurate coding of invoices for payment.
Assist the Property Manager in the preparation of the monthly reporting package/financial reports.
Assist the Property Manager with the preparation, assembly, review and implementation of the annual operating and capital budgets, as well as operating expense reconciliations.
Assist the Property Manager as appropriate in coordinating electricity procurement and real estate tax review processes for properties.
Work with the Property Manager to facilitate property management, accounting, leasing, investor relations, marketing and construction needs.
Qualifications & Experience
Bachelor’s Degree preferred, high school diploma required.
5 years of experience in real estate, property and project management/operations.
Excellent oral and written communication skills.
Proficiency with Microsoft Outlook, Excel, Word.
Self-motivation, determination and initiative in a team environment.
Demonstrate high attention to detail.
Ability to multi-task effectively in a fast-paced work environment.
Excellent customer service skills.
Some accounting and financial knowledge and skills.
Readily asks questions and seeks feedback.
Experience with MRI, Avid, Sharepoint and CR Solutions software preferred.
Ambition and desire to learn and grow a career in the property management industry.
Work Environment & Travel
Hybrid work model based primarily in a professional office environment. Ability to remain in a stationary position (e.g., seated at a desk) for extended periods. Frequent use of computers and digital communication platforms. Regular local travel required for property inspections, tenant meetings, and vendor management. Reasonable accommodations will be provided in accordance with applicable laws to support individuals with disabilities.
Updated 1d ago
Candidate fit
Skills and qualifications
Additional skills
Experience
5-5 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
$77K - $83K per year
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Cabot Properties
Team size
Growing team
Location
Irvine, California, United States
Cabot Properties is a leading international private equity real estate investment firm specializing in logistics and industrial properties. With a strategic focus on high-growth, global gateway markets, we invest in, develop, and operate modern distribution facilities that power global commerce. For 40 years, we have delivered value on behalf of our institutional investors through disciplined investment strategies and deep expertise. Our global footprint spans the United States, United Kingdom, Western Europe, Australia, and Japan, where we have built a strong reputation as a trusted partner in the logistics real estate sector.
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Assistant Property Manager
Irvine, California, United States • Full Time