Real Estate Lease Specialist

About the job
Build the Future with Us — EquipmentShare is Hiring a Real Estate Lease Specialist

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We’re hiring a Real Estate Lease Specialist at our Corporate Headquarters in Columbia, MO, and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. This position is fully hybrid.

EquipmentShare is seeking a Real Estate Lease Specialist to support our growing real estate portfolio. This full-time role will report to the Real Estate Portfolio Manager and will be responsible for managing lease administration, ensuring compliance with lease terms, and supporting real estate transactions across EquipmentShare’s national footprint. This role plays a critical part in maintaining accurate lease records, supporting site expansion, and optimizing lease performance.

Primary Responsibilities

• Administer and maintain lease agreements, amendments, renewals, and related documentation

• Track critical lease dates including expirations, renewal options, rent escalations, and notice periods

• Ensure compliance with lease terms and coordinate with internal stakeholders to meet obligations

• Prepare lease abstracts and maintain accurate records within lease management systems

• Support lease negotiations by gathering data, preparing documentation, and coordinating communication

• Assist with real estate transactions including new site acquisitions, relocations, and closures

• Review and process rent payments, invoices, and reconciliation of landlord charges

• Collaborate with accounting, legal, and operations teams to ensure alignment on lease-related matters

• Maintain organized digital and physical lease files and documentation

• Identify opportunities for cost savings and lease optimization

Why EquipmentShare?

Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward.

We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special.

Perks & Benefits

• Competitive compensation

• Full medical, dental, and vision coverage for full-time employees

• Generous PTO + paid holidays

• 401(k) + company match

• Gym membership stipend + wellness programs (earn PTO and prizes!)

• Company events, food truck nights

• 16 hours of paid volunteer time per year — give back to the community you call home

• Career advancement, leadership training, and professional development opportunities

About You

You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.

We’re Looking For People Who

• See challenges as opportunities

• Embrace change and continuous improvement

• Bring energy, effort, and optimism every day

Skills & Qualifications

• Excellent organizational and attention to detail skills

• Strong analytical and problem-solving abilities

• Proficiency in Microsoft Office and Google Suite

• Ability to manage multiple priorities in a fast-paced environment

• Strong communication and interpersonal skills

• Familiarity with lease accounting standards (ASC 842), preferred

A Workplace For All

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace for All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.

EquipmentShare is an EOE M/F/D/V.

Employment is contingent on passing a background check. Additionally, some roles require passing a drug test, depending on the job responsibilities.