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Onsite Administrative Assistant
Location
Coldspring, Texas, United States
Work type
Onsite
Employment
Full Time
Experience
0-2 years
Compensation
$18 - $20 per hour
Posted
8h ago
Summary and responsibilities
Role overview
Summary
This role involves managing day-to-day administrative tasks, assisting community owners with inquiries and HOA-related issues, and maintaining various records and documents. The assistant will also handle mail, invoices, bank deposits, and prepare for board and annual meetings in a fast-paced environment.
Onsite Administrative Assistant RealManage Elevated Onsite seeks a full-time Onsite Administrative Assistant for the Cape Royale community in Coldspring, TX. This role handles day-to-day administrative tasks, owner communications, and recordkeeping while delivering exceptional customer service within a values-based HOA management environment.
Responsibilities
Daily Operations & Communication: Manage day-to-day tasks, handle owner questions regarding policies, procedures, and HOA issues, and communicate with the Community Association Manager (CAM) as needed. Act as a liaison between owners/guests and vendors.
Mail & Accounting Support: Open and distribute mail/packages, electronically file invoices for CAM processing, invoice property entities for water usage and employee vehicle passes, confirm payments, and process/make bank deposits twice weekly.
Records & Portal Management: Maintain up-to-date contact lists, homeowner packets, security binders, owner files, and record retention systems. Keep the owner portal updated with monthly and annual documents.
Meetings & Communications: Prepare for and attend quarterly HOA Board meetings and Annual Owner Meetings, following set procedures and preparing meeting minutes. Assist in preparing, proofing, and sending communications to owners.
Administrative Support: Order annual vehicle passes and meeting materials, assist the CAM with projects, and attend miscellaneous meetings when requested by the CAM or Board of Directors.
Qualifications
High school diploma or GED required (Associate degree preferred).
Excellent verbal and written communication skills with strong customer service orientation.
Proficiency in MS Office (Word, Excel, PowerPoint) and Google Drive.
Ability to work under pressure, meet deadlines, and work independently.
Physical Requirements
Prolonged sitting at a desk with occasional standing, walking, bending, or reaching.
Ability to lift or move objects up to 10–15 pounds (e.g., files, office supplies).
Manual dexterity, visual acuity, and hearing/speech ability for standard office equipment and communication.
Pay and Benefits
Pay Range: $18.00 - $20.00 per hour (depending on education and experience).
Benefits: Medical, dental, vision, life and disability insurance, HSA, FSA, education reimbursement, 401(k) matching, Employee Assistance Program (EAP), and 11 paid holidays.
Updated 2h ago
Candidate fit
Skills and qualifications
Additional skills
Experience
0-2 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
$18 - $20 per hour
Benefits and perks
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
RealManage Elevated Onsite
Team size
Growing team
Location
Coldspring, Texas, United States
RealManage Elevated Onsite is a division of RealManage, a company specializing in the management of community associations with onsite staff. Their mission is to provide the best possible lifestyle HOA management services by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The professional staff has decades of experience managing various community types, focusing on customer service and lifestyle for residents and boards. RealManage is a values-based company, recognized as a Certified™ Great Place to Work®.
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Onsite Administrative Assistant
Coldspring, Texas, United States • Full Time