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Property Assistant
Location
Austin, Texas, United States
Work type
Onsite
Employment
Full Time
Experience
0-2 years
Compensation
Compensation not disclosed
Posted
2h ago
Summary and responsibilities
Role overview
Summary
The Property Assistant at Camelot provides daily support for property management operations, tenant relations, vendor management, and accounting processes for a client's property. This role acts as the operational hub, handling work orders, coordinating services, and maintaining financial and compliance records.
Camelot is looking for a Property Assistant who will provide day-to-day support for our client’s property management operations, tenant relations, vendor management, and accounting processes. This role is the operational hub for our client’s property — responding to work order requests, coordinating site services, keeping financial and compliance records current, and ensuring tenants, vendors, and internal teams have the information and support they need.
The ideal candidate is organized, responsive, and detail-oriented, with strong communication skills and the ability to track multiple priorities at once without letting follow-through slip.
Key responsibilities
Property management operations
Support day-to-day client property management operations to ensure the client property is maintained to a high standard.
Conduct client property inspections, document findings, and follow up on issues identified during inspections.
Respond to incoming work order requests in a timely, professional manner, keeping requesters informed of status.
Submit work orders accurately and completely, and track them through to completion.
Accounting support
Prepare and process requisitions and purchase orders (POs) in accordance with company/client procedures.
Complete credit card reconciliations, ensuring charges are supported, coded correctly, and submitted on schedule.
Support budget allocation by tracking costs against the correct budget lines and flagging variances.
Review and action the weekly report on open purchase orders — following up on outstanding items, closing completed POs, and escalating aged or blocked items.
Tenant relations
Serve as a liaison with client tenants for site service needs, responding promptly and coordinating resolution.
Support badging requests, including intake, processing, and coordination with client tenants and site security as applicable.
Coordinate client tenant events, including planning support, communications, scheduling, and day-of logistics.
Vendor management
Track certificates of insurance (COIs) and vendor compliance, requesting updated documents before expirations lapse.
Initiate contract renewals and track renewal timelines so services continue without interruption.
Draft agreements and renewals for review and approval.
Coordinate vendors for scheduled and ad hoc work, including scheduling, site access, and follow-up on deliverables.
Administrative duties
Update internal trackers and folders, keeping records accurate, organized, and easy to retrieve.
Maintain the internal operations calendar, including inspections, vendor visits, events, and key deadlines.
Take notes for meetings, capturing decisions, action items, owners, and due dates, and distribute them as directed.
Requirements
Strong organizational skills and attention to detail, particularly with financial, compliance, and tracking documents.
Clear, professional written and verbal communication skills for working with tenants, vendors, and internal teams.
Ability to prioritize and manage multiple requests at once in a fast-paced, service-oriented environment.
Proficiency with standard office software, including email, spreadsheets, calendars, and document management tools; experience with work order, purchasing, or property management systems is a plus.
A customer-service mindset, sound judgment, and discretion when handling tenant, vendor, and financial information.
Experience in property management, facilities, operations, or administrative support is preferred.
Updated 2h ago
Candidate fit
Skills and qualifications
Additional skills
Experience
0-2 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
Compensation not disclosed
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Camelot
Team size
Growing team
Location
Austin, Texas, United States
Camelot provides support for property management operations, tenant relations, vendor management, and accounting processes for its clients.
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Property Assistant
Austin, Texas, United States • Full Time