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HHealthpeak
Healthpeak•Real Estate

Commercial Assistant Property Manager

Location

South San Francisco, California, United States

Work type

Onsite

Employment

Full Time

Experience

3-7 years

Compensation

$85K - $95K per year

Posted

3h ago

Summary and responsibilities

Role overview

Summary

This role involves developing and maintaining tenant relationships, coordinating property operations, managing financial aspects like invoicing and accounts receivables, and assisting with budget preparation and property inspections for a commercial real estate portfolio. The Assistant Property Manager will also ensure operational compliance and support the Senior Property Manager in various duties.

POSITION RESPONSIBILITIES


  • Develop and maintain working relationships with tenants and decision-makers

  • Coordination and implementation of portfolio-specific tenant outreach programs

  • Address tenant concerns quickly, professionally, and economically

  • Attend regular meetings with Senior Property Manager and key tenants to review property operations

  • Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery

  • Review, code, submit and track vendor invoices

  • Prepare purchase orders and service agreements

  • Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks

  • Coordinate tenant survey process, including annual action plan implementation

  • Maximize recoverable income on a property-by-property basis

  • Prepare tenant billings

  • Monitor and collect accounts receivables from tenants

  • Work with the Senior Property Manager to develop and manage operations within each respective property budget

  • Assist and support the Senior Property Manager in the preparation of monthly property financials

  • Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan

  • Inspect properties on a consistent basis and make recommendations based upon data collected

  • Assist with collection and coordination of market data, including market rents and operating expense estimates

  • Coordinate all phases of pre- and post-move in process

  • Oversee projects as requested by Senior Property Manager

  • Schedule meetings with vendors, and facility maintenance teams as needed

  • Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)

  • Regularly review receivable reports and follow up on delinquent payments

  • Performs other duties as assigned by Senior Property Manager and Regional Property Manager

  • Perform all duties assigned to the Senior Property Manager in their absence

  • Ability to travel 15%

  • Attendance is an essential function of the job


POSITION REQUIREMENTS


  • Bachelor’s degree in Marketing, Business, Real Estate, Finance, and/or Accounting preferred

  • Professional designation from BOMA, IREM, or CCIM is preferred

  • Minimum of 3 years of experience in commercial real estate property management

  • Advanced Word experience, including PowerPoint, Excel PivotTables, VLOOKUP, Teams, Zoom and Data Tables preferred

  • Ability to multi-task and prioritize tasks

  • Experience in the analysis of operational and financial data

  • Possess strong initiative and sense of personal responsibility

  • Ability to establish and maintain rapport with business community and interact with various levels of professionals

  • Excellent organizational, written, and verbal communication skills

Updated 3h ago

Candidate fit

Skills and qualifications

Additional skills

Commercial Real Estate Property Management • 1+ yrs
Financial Data Analysis • 1+ yrs
Budget Management • 1+ yrs
Accounts Receivable Management • 1+ yrs
Microsoft Excel • 1+ yrs
Organizational Skills • 1+ yrs
Communication • 1+ yrs
Multi-tasking • 1+ yrs

Experience

3-7 years

Certifications

BOMA • Required
IREM • Required
CCIM • Required

How this role is positioned

Role classification

Job domains

Real Estate & Facilities

Industries

Real Estate & PropTech
Healthcare & Pharma

Employment

Full Time

Contract duration

Permanent

Hiring type

Direct

Global hiring

Location specific

Offer details

Compensation and benefits

Compensation

$85K - $95K per year

VisibilityShared on listing
CurrencyUSD
PeriodYearly

Location, schedule, and role shape

Work setup

Work conditions

Primary locationSouth San Francisco, California, United States
Work typeOnsite
Global hiringNo

Bandwidth profile

peopleHigh • 8/10
physicalLow • 4/10
cognitiveHigh • 8/10
executionHigh • 9/10
creativityMedium • 5/10
uncertaintyMedium • 5/10
communicationHigh • 8/10

Context on the employer

Company snapshot

Company

Healthpeak

Team size

Growing team

Location

South San Francisco, California, United States

Headquartered in Denver, Colorado, Healthpeak (NYSE: DOC) is a nationwide, fully integrated Real Estate Investment Trust (REIT) and a proud S&P 500 company. Together we build, own, and operate world-class facilities for healthcare Discovery and Outpatient Care ("DOC"). Our impressive portfolio of over 50,000,000sf of Medical Outpatient buildings and Lab and Life Science facilities fuel innovation in patient care and research - accelerating scientific discovery, enhancing healthcare delivery, fostering healthier populations, and driving shareholder value.

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Commercial Assistant Property Manager

South San Francisco, California, United States • Full Time