Retail Coordinator
Location
Los Angeles, California, United States
Work type
Hybrid
Employment
Full Time
Experience
3-5 years
Compensation
$70K - $90K per year
Posted
3h ago
Summary and responsibilities
Role overview
Summary
The Retail Coordinator provides administrative and analytical support to the Retail team, assisting with tenant deal processing, lease documentation, and reporting. This role involves coordinating with internal departments and external tenants, managing operational workflows, and offers exposure to institutional retail real estate leasing.
The Retail Coordinator provides administrative and analytical support across the retail leasing lifecycle. This role assists with tenant deal processing, lease documentation, reporting, and coordination with internal teams, prospective tenants, and brokers. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-paced commercial real estate environment. The position provides exposure to institutional retail real estate leasing, deal structuring, tenant strategy, and asset repositioning.
Key Responsibilities
Leasing Administration & Deal Support
Maintain organized digital files and document systems for LOIs, leases, amendments, and related correspondence.
Assist with preparing, formatting, and processing LOIs, lease agreements, and amendments.
Input and track deal terms in applicable internal systems.
Prepare leasing packages, presentations, and supporting materials for prospective tenants and brokers.
Coordinate documentation and communications from negotiation through execution.
Tenant & Broker Coordination
Communicate with prospective tenants and brokers to gather information needed for lease documentation and deal processing.
Research and maintain contact information for prospective tenants and retail brands.
Distribute leasing materials, site plans, and property information.
Assist with scheduling leasing meetings and preparing lease plans, market materials, and presentations.
Leasing Analytics & Reporting
Conduct basic analysis of tenant financial performance, including rent structures, occupancy costs, percentage rent, and deal economics.
Maintain leasing dashboards, deal trackers, and reporting tools.
Assist with monthly leasing reports and merchandising plans.
Track leasing commissions and maintain supporting documentation.
Maintain lease covenant reports and assist in monitoring tenant obligations.
Lease Review & Documentation
Review leases and reciprocal easement agreements to identify exclusive use clauses, prohibited uses, and key operating provisions.
Prepare summaries and schedules of lease provisions for internal review.
Assist with lease abstracts and maintain accurate lease documentation records.
Team & Operational Support
Coordinate internal property team calls, including agendas, materials, and meeting notes.
Maintain organized internal files and document repositories.
Assist with calendar coordination and scheduling.
Coordinate travel and expense reports using Concur.
Organize logistics for industry conferences and meetings.
Provide general administrative and operational support to the Retail team.
Assist with special projects, research, and portfolio reporting initiatives.
Qualifications
High School Diploma required; Bachelor’s degree preferred in Real Estate, Finance, Business, or a related field.
3–5 years of experience in leasing coordination, real estate administration, or a similar support role.
Experience with a retail real estate owner, operator, or brokerage firm strongly preferred.
Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
Experience with Adobe Acrobat, SharePoint, DocuSign, and similar document platforms.
Experience with Yardi or comparable property management software preferred.
Core Competencies
Strong organizational and time management skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
High attention to detail, particularly with legal documents and financial data.
Strong analytical, research, and problem-solving skills.
Ability to work independently while contributing effectively to a collaborative team.
Self-motivated, proactive, adaptable, and eager to learn.
Strong team-oriented approach and ability to thrive in an entrepreneurial environment.
This is a full-time position based in the firm’s Los Angeles or Scottsdale office, with occasional travel. The firm is on an exciting growth trajectory and offers an opportunity to develop within institutional retail real estate and gain exposure to leasing, tenant strategy, deal structuring, and asset repositioning.
Updated 3h ago
Candidate fit
Skills and qualifications
Additional skills
Experience
3-5 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
$70K - $90K per year
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Stockdale Capital Partners
Team size
Growing team
Location
Los Angeles, California, United States
Stockdale Capital Partners is a vertically integrated real estate investment firm with a 30-year history of investing in commercial real estate across asset classes throughout the U.S. The firm invests in opportunistic and value-add strategies across all property types and currently manages over $3 billion in AUM on behalf of several legacy joint ventures as well as four (4) discretionary funds. The firm is actively investing out of its second discretionary opportunity fund, which held its final close in Q1 2025 at over $700 million. Headquartered in Los Angeles, the firm has seven offices and over 100 employees.
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Retail Coordinator
Los Angeles, California, United States • Full Time