Executive Assistant
Location
Lakewood, New Jersey, United States
Work type
Hybrid
Employment
Full Time
Experience
5-10 years
Compensation
Compensation not disclosed
Posted
20h ago
Summary and responsibilities
Role overview
Summary
The Executive Assistant will provide high-level administrative support to senior leadership in a fast-paced real estate environment. This hybrid role involves managing calendars, scheduling meetings, coordinating travel, and preparing various documents and reports. The role also includes handling expense reports, drafting correspondence, and coordinating with internal and external stakeholders.
Company Description
Trivium Real Estate Advisors is a premier brokerage specializing in multifamily investment sales, founded by principals with over 30 years of combined experience. The team has completed more than 600 transactions, representing over 120,000 units and $16 billion in sales, exceeding many regional boutiques and national institutional firms. Trivium is recognized for its strategic approach, deep market knowledge, and ability to navigate complex real estate transactions. The firm is a leading broker in the Greater Philadelphia and New Jersey regions, focusing on single-building multifamily properties and large portfolios across suburban garden communities and urban high-rises. Their consistent performance, strong client relationships, and track record of successful deals make Trivium a trusted partner for multifamily investors.
Role Description
The Executive Assistant will provide high-level administrative support to senior leadership in a fast-paced real estate environment. This full-time, hybrid role is based in Lakewood, NJ, with a mix of in-office work and some flexibility to work from home. Day-to-day responsibilities include managing calendars, scheduling meetings, coordinating travel, and preparing meeting agendas and materials. The Executive Assistant will handle expense reports, draft and proofread correspondence, maintain organized digital and physical filing systems, and support the preparation of presentations, reports, and client documents. Additional duties include answering and routing calls, coordinating with internal and external stakeholders, assisting with special projects, and ensuring executives are prepared and informed for key meetings and deadlines.
Qualifications
Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and document preparation.
Proficiency in handling Expense Reports and basic financial administration, including tracking reimbursements and reconciling receipts.
Effective Communication skills, both written and verbal, with the ability to interact professionally with clients, vendors, and internal team members.
Reliable Administrative Assistance capabilities, including organization, filing, data entry, and task prioritization.
High level of discretion and professionalism when handling confidential information.
Proficiency with MS Office (Outlook, Word, Excel, PowerPoint) and comfort with cloud-based tools and CRMs.
Strong attention to detail, time management, and the ability to manage multiple tasks and deadlines independently.
Previous experience supporting executives in real estate, financial services, or a related field is preferred.
Associate or bachelor’s degree in business, communications, or a related field is beneficial, or equivalent professional experience.
Updated 20h ago
Candidate fit
Skills and qualifications
Additional skills
Experience
5-10 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
Compensation not disclosed
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Trivium Real Estate Advisors
Team size
Growing team
Location
Lakewood, New Jersey, United States
Trivium Real Estate Advisors is a premier brokerage specializing in multifamily investment sales, founded by principals with over 30 years of combined experience. The team has completed more than 600 transactions, representing over 120,000 units and $16 billion in sales, exceeding many regional boutiques and national institutional firms. Trivium is recognized for its strategic approach, deep market knowledge, and ability to navigate complex real estate transactions. The firm is a leading broker in the Greater Philadelphia and New Jersey regions, focusing on single-building multifamily properties and large portfolios across suburban garden communities and urban high-rises. Their consistent performance, strong client relationships, and track record of successful deals make Trivium a trusted partner for multifamily investors.
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Executive Assistant
Lakewood, New Jersey, United States • Full Time