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CPCarr Properties
Carr Properties•Real Estate

Property Assistant

Location

Boston, Massachusetts, United States

Work type

Hybrid

Employment

Full Time

Experience

3-5 years

Compensation

$28 - $31 per hour

Posted

1d ago

Summary and responsibilities

Role overview

Summary

This hybrid role oversees the daily operations of the property management office, delivering service to customers. Responsibilities include coordinating amenity reservations and events, handling administrative tasks like answering phones, dispatching engineers, inputting work orders, and assisting with lease administration and monthly reporting.

OVERALL PURPOSE OF POSITION

To oversee the daily operations of the property management office and deliver service to our customers. This hybrid role blends customer service and property administration with a significant portion of time dedicated to coordinating amenity reservations and events. Additional responsibilities include answering telephones, dispatching engineers, inputting work orders, assisting in lease administration, coding property invoices, monthly reporting preparation, filing, and general office organization.


ESSENTIAL DUTIES & RESPONSIBILITIES

  • Oversee the daily operations, upkeep, and conditions of the property management office

  • Manage materials and supplies for the management office

  • Interact directly with the clients, customers, maintenance teams, and vendors

  • Coordinate amenity and conference room reservations and events with customers, including room set-up with the Engineering team, food and beverage catering orders, and cleaning to ensure each space is properly reset for the next event

  • Conduct “tech-checks” prior to conference room meetings to ensure Wi-Fi , laptops, and connected devices are properly syncing with all functionality

  • Deliver our brand standards in every interaction, bringing a strong customer service focus and attention to detail to day-to-day requests to ensure an elevated customer experience

  • Prepare and coordinate vendor contracts, PO Logs, and contract related summaries and other documentation

  • Maintain property, lease, and contract files for all customers and vendors

  • Maintain certificate of insurance records for all customers and vendors

  • Prepare general correspondence, memos, notices, and miscellaneous forms to customers and vendors

  • Code invoices for payment for the various properties

  • Respond to work tickets and customers requests

  • Assemble monthly and other reporting packages

  • Participate in property inspections

  • Provide support to the Engineering team

  • Coordinate minor repair and maintenance work scheduling

  • Assist in planning and coordinating customer functions

  • Perform other related duties as required and assigned.


ESSENTIAL KNOWLEDGE & SKILLS

  • Ability to read, analyze, and interpret general business communications

  • Ability to write reports and business correspondence

  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public

  • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

  • Strong verbal and written communication skills

  • Strong organization skills

  • Computer proficiency (including Microsoft Word, Excel or spreadsheet knowledge)

  • Knowledge of Wi-Fi, network cabling, and Bluetooth technologies preferred

  • Excellent customer service skills, with a strong hospitality focus and attention to detail

  • Ability to meet work standards and varying work schedules as necessary

  • Ability to promote teamwork among employees in order to accomplish goals and to meet the needs of the customers

  • Ability to work with others as a team member to accomplish projects


EDUCATION & EXPERIENCE

  • Bachelor’s degree preferred

Updated 1d ago

Candidate fit

Skills and qualifications

Additional skills

Customer Service • 1+ yrs
Property Administration • 1+ yrs
Office Organization • 1+ yrs
Vendor Management • 1+ yrs
Invoice Processing • 1+ yrs
Reporting • 1+ yrs
Microsoft Word • 1+ yrs
Microsoft Excel • 1+ yrs

Experience

3-5 years

How this role is positioned

Role classification

Job domains

Operations
Real Estate & Facilities

Industries

Real Estate & PropTech

Employment

Full Time

Contract duration

Permanent

Hiring type

Direct

Global hiring

Location specific

Offer details

Compensation and benefits

Compensation

$28 - $31 per hour

VisibilityShared on listing
CurrencyUSD
PeriodHourly

Benefits and perks

Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Paid Time Off (PTO)
Paid Holidays
Employee Referral Bonus

Location, schedule, and role shape

Work setup

Work conditions

Primary locationBoston, Massachusetts, United States
Work typeHybrid
Global hiringNo

Bandwidth profile

peopleHigh • 8/10
physicalLow • 4/10
cognitiveMedium • 7/10
executionHigh • 9/10
creativityLow • 3/10
uncertaintyMedium • 5/10
communicationHigh • 8/10

Context on the employer

Company snapshot

Company

Carr Properties

Team size

Growing team

Location

Boston, Massachusetts, United States

Carr Properties is committed to providing our associates with a comprehensive and competitive pay and benefits program.

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Property Assistant

Boston, Massachusetts, United States • Full Time