Applying for Real Estate Administrator at DriveTime Family of Brands? Bypass the ATS Black Hole.
Traditional job applications often get trapped in algorithmic filters. With HireMail, uncover verified hiring managers and founders at DriveTime Family of Brands, generate tailored AI outreach hooks, record personalized video pitches, and dispatch directly through your authenticated Gmail.
Decision-Maker Intel
Recruiters & founders
Video & Voice Pitch
Interactive player embed
AI Live ATS Scraper
Fresh, unposted roles
Real Estate Administrator
Location
Tempe, Arizona, United States
Work type
Hybrid
Employment
Full Time
Experience
2-5 years
Compensation
Compensation not disclosed
Posted
20h ago
Summary and responsibilities
Role overview
Summary
The Real Estate Administrator supports the Real Estate Department by managing the company's real estate portfolio. Responsibilities include invoice processing, lease administration, vendor coordination, utility management, and maintaining accurate records. This role requires strong attention to detail, organization, and the ability to manage multiple priorities.
In short, you will support the Real Estate Department with the administrative and operational management of the company’s real estate portfolio. This role is responsible for invoice processing, lease administration, vendor and landlord coordination, utility management, property support activities, and maintaining accurate records across multiple systems. Success in this role requires strong attention to detail, organization, and the ability to manage multiple priorities while partnering with internal teams and external stakeholders.
In Long, as the Real Estate Administrator, you will be responsible for:
Processing invoices and ensuring accurate billing, coding, and cost allocation.
Researching and resolving invoice discrepancies, payment inquiries, and reimbursement requests.
Preparing check requests and supporting utility, tax, and lease-related payments.
Onboarding vendors and maintaining vendor documentation.
Supporting audits by providing invoices, reconciliations, and supporting records.
Maintaining lease records, renewal trackers, and real estate documentation.
Drafting and coordinating lease-related notices, estoppels, and renewal documents.
Serving as a liaison between Real Estate, Legal, landlords, vendors, and market teams.
Managing utility account activities, including payments, service transfers, and account changes.
Monitoring maintenance requests and coordinating resolutions with Facilities, vendors, and landlords.
Supporting property management activities, space planning, occupancy tracking, and office setup needs.
Receiving and routing municipal and HOA notices.
Coordinating signage and decal orders and tracking installations.
Maintaining SharePoint sites, property files, and department records.
Assisting with annual reporting, data collection, mail distribution, and special projects.
So What Kind of Folks Are We Looking For?
Highly organized with exceptional attention to detail.
Strong communication and relationship-building skills.
Able to manage multiple priorities in a fast-paced environment.
Resourceful problem-solver with a customer-service mindset.
Comfortable working independently and collaboratively.
Proficient with technology and adaptable to new systems and processes.
Able to handle confidential information with professionalism and discretion.
The Specifics.
2+ years of administrative, real estate, property management, lease administration, facilities, accounting, or related experience.
Bachelors degree preferred.
Experience processing invoices, payments, reimbursements, or financial documentation.
Strong recordkeeping, data entry, and administrative support experience.
Proficiency with Microsoft 365, including Excel, Outlook, Word, and Teams.
Ability to maintain accurate documentation, trackers, and reporting tools.
Nice to Have
Experience in commercial real estate, property management, or corporate real estate.
Experience using Tango, LicensePro, Venminder, Ryan, NUS, Smartsheet, and SharePoint.
Knowledge of lease administration, utility management, vendor onboarding, or audit support processes.
Updated 20h ago
Candidate fit
Skills and qualifications
Additional skills
Experience
2-5 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
Compensation not disclosed
Benefits and perks
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
DriveTime Family of Brands
Team size
Growing team
Location
Tempe, Arizona, United States
DriveTime Family of Brands is the largest privately owned used car sales finance & servicing company in the nation. Headquartered in Tempe, Arizona and Dallas, Texas, we create opportunities and improve the lives of our customers and our employees by placing a focus on putting the right customer, in the right vehicle, on the right terms and on their path to ownership. The DriveTime Family of Brands spans across DriveTime, Bridgecrest and SilverRock. You can find us at the intersection of technology and innovation as we use our proprietary tools and over two decades of industry knowledge to redefine the process of purchasing, financing, and protecting your vehicle.
Popular Domains
Explore opportunities across specialized functional areas.
Trending Industries
Discover roles in the world's most innovative sectors.
Real Estate Administrator
Tempe, Arizona, United States • Full Time