Administration Assistant
Location
Pune, Maharashtra, India
Work type
Onsite
Employment
Full Time
Experience
0-2 years
Compensation
Compensation not disclosed
Posted
1w ago
Summary and responsibilities
Role overview
Summary
Provides clerical and administrative support to senior leaders, managing office systems, communications, and records. This entry-level role involves routine tasks, facilities coordination, scheduling, and assisting with financial and HR functions.
Provides Clerical/administrative support to senior leaders in our plants, functions or groups in the organization. May support a specific function/team and perform specialized administrative functions. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and e-mail. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses. May provide training to department personnel on administrative processes which they support. Ensure required documentation is completed and maintained. Company transportation and security management.
Business Support: Performs administrative or clerical work in an office setting. Work is defined by established approaches. Work may be specialized in a particular discipline, such as general accounting, customer service. Uses administrative, data organizing, planning, and coordination skills to complete work.
Job requires little or no prior relevant training or work experience before hire. Works under close supervision with little autonomy. Works within clearly defined methods and tasks that are described in detail. Performs simple, routine and repetitive tasks. Resolves routine issues with more experienced employees or with supervisory guidance and approval. This is the Entry level for employees with little to no experience.
An Admin Executive plays a vital role in ensuring the smooth operation of an organization's administrative functions. Their primary responsibilities include managing office systems and supervising administrative activities to support the day-to-day operations of the company. Key duties may include:
Office Management: Overseeing the overall administrative functions of the office, ensuring that systems are efficient and processes are streamlined.
Facilities Management: Coordinating maintenance and repairs of office equipment and facilities, managing relationships with vendors and service providers, and ensuring that all facilities meet health and safety standards.
Record Keeping: Maintaining accurate and organized files, handling confidential documents, and managing data entry tasks.
Communication: Serving as the point of contact for internal and external communications, managing phone calls, email correspondence, and mail distribution.
Scheduling: Coordinating calendars, arranging meetings, and planning events. This includes booking venues, organizing catering, and preparing meeting materials.
Inventory Management: Monitoring office supplies and equipment, placing orders when necessary, and negotiating with suppliers to ensure cost-effective purchasing.
Financial Tasks: Assisting with budget preparation, processing invoices, and handling petty cash. May also assist with basic bookkeeping and account reconciliation.
Support to Senior Management: Providing direct administrative support to executives, which may include scheduling appointments, preparing reports, and handling travel arrangements.
Human Resources Assistance: Assisting with basic HR functions like recruiting, onboarding, and maintaining employee records as needed.
Projects and Special Assignments: Taking on special projects, conducting research, and providing support for various initiatives within the organization.
An Admin Executive must be highly organized, detail-oriented, and capable of multi-tasking effectively. Strong communication and interpersonal skills are essential, as is proficiency with office software and tools. A bachelor's degree in business administration, management, or a related field is often preferred. Previous experience in an administrative role is typically required, demonstrating a track record of managing office environments effectively.
Updated 1w ago
Candidate fit
Skills and qualifications
Additional skills
Experience
0-2 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
Compensation not disclosed
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Coca-Cola
Team size
Growing team
Location
Pune, Maharashtra, India
Coca-Cola is taking deliberate action to nurture an inclusive culture that is grounded in its company purpose, to refresh the world and make a difference. The company acts with a growth mindset, takes an expansive approach to what’s possible, and believes in continuous learning to improve its business and itself. It focuses on four key behaviors – curious, empowered, inclusive and agile – and values how it works as much as what it achieves. Coca-Cola believes its culture is one of the reasons it continues to thrive after 130+ years.
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Administration Assistant
Pune, Maharashtra, India • Full Time