Real Estate Loan Administrator
Location
Irvine, California, United States
Work type
Onsite
Employment
Full Time
Experience
2-4 years
Compensation
$82K - $108K per year
Posted
11h ago
Summary and responsibilities
Role overview
Summary
This role focuses on securing the accuracy and compliance of real estate transactions from loan approval to funding. The administrator meticulously reviews due diligence, partners with various stakeholders, and ensures adherence to bank policies, facilitating a seamless transition from loan closure to active disbursement.
Primary Responsibilities
Loan Documentation & Review
Review loan documents for accurate borrower names, rates, dates, dollar amounts, guarantors, and approved terms.
Ensure covenants match the approved Credit Presentation (CP) and are accurately reflected in Credit Lead.
Verify loan terms across the CP Narrative, loan documents, Credit Lead, and face pages.
Maintain and file loan documents in the appropriate O Drive legal folders.
Credit Lead & Reg B Compliance
Input new deals, borrowing entities, beneficial ownership information, profiles, exceptions, and required documents into Credit Lead.
Track and submit pre-closing exceptions; image documents to the correct Credit Lead levels.
Cancel/withdraw loans as needed.
Monitor new deals and Reg B deadlines, update records, process extensions/additional requests, send RM reminders, and maintain Reg B memos and documentation.
Loan Closing & Funding
Coordinate with Middle Office closers, RMs, underwriters, borrowers, attorneys, and closing agents.
Collect W-9s, coordinate signatures, scan and distribute originals, and manage ShareFile folders.
Review insurance reports and obtain items needed for clearance.
Process attorney fees, auto extensions, MIT requests, wiring instructions, and funding-related fees.
Review booked loans in BANCS for accuracy and coordinate accounting for canceled/withdrawn loans.
Post-Closing
Review post-closing exceptions and obtain outstanding items before first draw.
Maintain exception lists, update cleared items, and add requirements from new closings.
Appraisal & Environmental
Submit RIMS requests for appraisal and environmental services.
Obtain and communicate bids, coordinate with RIMS, track requests, and download completed reports.
Additional Duties
Prepare Good Faith Deposit instructions/invoices and other invoices.
Maintain Know Your Customer information for borrowers and related entities.
Order O&E reports, request flood certifications/recertifications, and assist with CORD as needed.
Monitor past-due loans and work with appropriate parties to bring loans current.
Provide loan statements and process payments and MIT requests.
Support LIBOR-to-SOFR/BSBY loan conversions.
Assist with customer inquiries, pipeline activities, and SME/Credit Analyst meetings.
Remind lenders to obtain required attorney-engagement approval before closing.
Systems
Credit Lead, BANCS, MIT, XNet, Aviva, Counsel Link, Salesforce, Power BI, ShareFile, RIMS, FedEx, DebtX, SyndTrak, and Land Title Ordering.
Qualifications
Bachelor’s degree preferred/required, with 2–4+ years of residential or commercial loan processing, documentation, or related experience; equivalent education and experience may qualify.
Basic knowledge of lending procedures, loan documentation, and real estate loan administration.
Knowledge of banking compliance, including applicable federal and state regulations.
Strong organizational, analytical, problem-solving, communication, and time-management skills.
Ability to manage multiple priorities, meet deadlines, exercise sound judgment, and work effectively with internal and external partners.
Proficiency with Microsoft Office, including Word and Excel.
Benefits
Medical, dental, and vision insurance starting Day One
Life and disability insurance; paid parental leave and adoption assistance
HSA, FSA, and dependent care accounts
Paid training, PTO, and 11 paid federal holidays plus applicable state holidays
401(k) with company match and profit sharing
Competitive compensation based on experience
Mental health coaching and therapy benefits
Tuition reimbursement up to $5,250 annually for qualifying programs
Employee Ambassador preferred banking products
Updated 11h ago
Candidate fit
Skills and qualifications
Additional skills
Experience
2-4 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
$82K - $108K per year
Benefits and perks
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
California Bank & Trust
Team size
Growing team
Location
Irvine, California, United States
Associates at California Bank & Trust work in a relationship-centered culture where they are provided with the tools, training, and opportunities to build the best possible relationships with our clients and with each other. Our workplace culture values each associate’s unique experiences, background and perspectives and provides a collaborative environment for all employees to grow and thrive.
Popular Domains
Explore opportunities across specialized functional areas.
Trending Industries
Discover roles in the world's most innovative sectors.
Real Estate Loan Administrator
Irvine, California, United States • Full Time