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Regional hiringpublishedExternal employer
MMovePlan
MovePlanWorkplace Solutions

Workplace Occupancy Coordinator

Location

Rockville, Maryland, United States

Work type

Onsite

Employment

Full Time

Experience

3-5 years

Compensation

Compensation not disclosed

Posted

2h ago

Summary and responsibilities

Role overview

Summary

As a Workplace Occupancy Coordinator, you will join an on-site team to manage CAFM/IWMS systems, support strategic space planning, and prepare monthly occupancy reports for a pharma-based client. This role involves maintaining occupancy data, assisting with field verification, and supporting office move activities to align headcount demand with business objectives.

What You’ll Do

As a Workplace Occupancy Coordinator, you will join our on-site team supporting occupancy, space planning, and workplace move activities for a pharmaceutical client. Working alongside the Occupancy and Space Planning Lead, you will help manage CAFM/IWMS systems, maintain occupancy data, support scenario planning, prepare monthly reporting, and assist with field verification and office moves.

The role is based across client locations in Gaithersburg and Rockville, MD, with occasional work-from-home opportunities. You will represent MovePlan as an embedded resource, building strong relationships with client stakeholders, internal teams, and vendors.

Key Responsibilities

  • Manage and maintain CAFM/IWMS systems and occupancy data

  • Maintain occupancy metrics, dashboards, and reporting

  • Support monthly occupancy reporting using Excel and Power BI

  • Assist with space, block, stacking, and scenario planning

  • Collect, validate, and integrate data from multiple sources

  • Support data accuracy, integrity, and process improvement initiatives

  • Assist with asset tracking and management

  • Support workplace moves, coordination, and project management

  • Conduct periodic field verification across client locations

  • Communicate with stakeholders, vendors, and internal partners

  • Provide general project administration and coordination

  • Support workplace strategy and planning activities as needed

About the Environment

You will be part of an established team supporting workplace occupancy and move/change management activities across 8–10 campus locations in Gaithersburg and Rockville, serving up to approximately 5,000 occupants.

The role requires flexibility, initiative, strong organizational skills, and the ability to build relationships with new teams. Regular on-site presence is required, including occasional travel between campus buildings. Occasional nights and weekends may be required during workplace moves.

Essential Skills and Experience

  • Experience preparing or supporting occupancy reporting

  • Experience with space plans, scenario plans, stacking plans, or block plans

  • Experience with CAFM/IWMS, asset management systems, or strong aptitude to learn

  • Architectural, workplace, or space planning experience

  • Strong experience working with complex datasets, analysis, and reporting

  • Highly proficient in Microsoft Excel, Power BI, and Microsoft Office

  • Experience integrating and validating data from multiple sources

  • Comfortable using AI tools such as ChatGPT, Claude, and similar platforms

  • Experience with move coordination, event planning, or project support

  • Interest in workplace trends and evolving workplace practices

Professional Skills

  • Strategic and critical thinking

  • Strong problem-solving abilities

  • Adaptability and flexibility

  • Excellent organization and time management

  • Self-motivated with strong initiative

  • Collaborative and team-oriented approach

  • High attention to detail and quality

  • Strong written and verbal communication

  • Leadership and ability to influence stakeholders

Desirable Skills

  • Membership in CoreNet, IFMA, CREW, or a similar professional organization

  • Negotiation and conflict resolution experience

  • AutoCAD or similar software experience

  • Process improvement experience

  • Commercial real estate move planning and leadership experience

  • Workplace strategy or organizational change management experience

Why MovePlan?

For 40 years, MovePlan has helped organizations including Microsoft, Warner Bros. Discovery, Citizens Bank, AstraZeneca, and GSK deliver workplace change, relocation, and space optimization. We combine deep workplace expertise with an understanding of how people, teams, and workplaces operate.

If you want a role where you can take ownership, build meaningful client relationships, develop your skills, and contribute to impactful workplace initiatives, MovePlan offers an exciting environment to grow.

Updated 2h ago

Candidate fit

Skills and qualifications

Additional skills

CAFM/IWMS systems • 1+ yrs
Microsoft Excel • 1+ yrs
Power BI • 1+ yrs
Data Analysis • 1+ yrs
Space Planning • 1+ yrs
Move Coordination • 1+ yrs
AI Tools • 1+ yrs
Strategic Thinking • 1+ yrs

Experience

3-5 years

How this role is positioned

Role classification

Job domains

Operations
Real Estate & Facilities

Industries

Real Estate & PropTech
Healthcare & Pharma

Employment

Full Time

Contract duration

Permanent

Hiring type

Direct

Global hiring

Location specific

Offer details

Compensation and benefits

Compensation

Compensation not disclosed

VisibilityShared on listing
CurrencyUSD
PeriodYearly

Benefits and perks

Health Insurance
Flexible Working Hours

Location, schedule, and role shape

Work setup

Work conditions

Primary locationRockville, Maryland, United States
Work typeOnsite
Global hiringNo

Bandwidth profile

peopleHigh8/10
physicalMedium6/10
cognitiveHigh8/10
executionHigh9/10
creativityMedium6/10
uncertaintyMedium6/10
communicationHigh8/10

Context on the employer

Company snapshot

Company

MovePlan

Team size

Growing team

Location

Rockville, Maryland, United States

MovePlan is a people-first business that has been doing workplace change since 1986. For 40 years, they have built a culture where people are supported to do their best work, grow fast, and take real ownership. Employees have the chance to work across different industries, solve meaningful challenges, and build their careers in an exciting way. MovePlan is ambitious, supportive, and built for development, and is female owned and led, with diversity, equity, and inclusion as core values. They support some of the world’s most recognized organizations, including Microsoft, Warner Bros Discovery, Citizens Bank, AstraZeneca, and GSK, in delivering workplace change, relocation, and space optimization.

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Workplace Occupancy Coordinator

Rockville, Maryland, United StatesFull Time