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Regional hiringpublishedExternal employer
RRituals
RitualsBeauty Retail

Real Estate Coordinator

Administrative & Financial Support

Location

Milan, Italy

Work type

Onsite

Employment

Full Time

Experience

2-5 years

Compensation

€28.5K - €36.8K per year

Posted

7h ago

Summary and responsibilities

Role overview

Summary

This role involves managing administrative and financial activities for Rituals' Italian real estate portfolio. Key responsibilities include coordinating payments, reviewing lease costs, maintaining accurate lease records, and supporting new store openings. The coordinator will also prepare reports and analyses to aid real estate team decision-making.

Key Responsibilities

  • Administrative and Financial Coordination
    Manage and coordinate administrative and financial activities related to the Italian real estate portfolio.
    Prepare and follow up on manual payments, purchase orders, supplier activation, and related financial documentation.
    Review, monitor, and approve rent invoices, service charges, turnover rent, and other lease-related costs.
    Coordinate with Finance on annual declarations and financial obligations linked to lease agreements.
    Support the preparation and monitoring of forecasts and other real estate-related budget items.
    Ensure compliance with contractual payment obligations, including deposits, bank guarantees, and rent-related commitments.

  • Lease Administration and Documentation
    Contribute to the preparation of commercial LOIs (Letters of Intent), business plans, and related presentation materials.
    Maintain accurate and up-to-date lease records in internal systems, shared folders, and real estate management tools.

  • Systems and Data Management
    Update and maintain real estate data in systems and other relevant platforms.
    Ensure accuracy and completeness of all lease, payment, supplier, and opening-related data.
    Track opportunities received from brokers, ensuring proper recording and visibility within the team.

  • Operational Support to Store Openings and Portfolio Activities
    Support the coordination of lease-related activities connected to new openings, renewals, break options, relocations, and storage solutions.

  • Reporting and Presentations
    Prepare regular reports, analyses, and presentations to support decision-making within the Real Estate team.

Your Profile

  • Degree in Business Administration or Real Estate, and/or equivalent training in Property Law;

  • Professional experience, ideally in commercial leasing or real estate back office;

  • Strong communication skills in both Italian and English (written and spoken);

  • A digital mindset with a strong affinity for data, systems (databases), and excellent MS Office skills (Excel + Powerpoint;)

  • Characterized by structure, diligence, and independence, with a keen eye for detail;

  • Strong analytical skills;

  • Proficient in administrative tasks, including contract management, planning and coordinating shop openings, and managing database systems.

Updated 2h ago

Candidate fit

Skills and qualifications

Additional skills

Administrative Coordination • 1+ yrs
Financial Coordination • 1+ yrs
Contract Management • 1+ yrs
Data Management • 1+ yrs
MS Excel • 1+ yrs
MS Powerpoint • 1+ yrs
Analytical Thinking • 1+ yrs
Attention to Detail • 1+ yrs

Experience

2-5 years

How this role is positioned

Role classification

Job domains

Operations
Finance & Accounting
Real Estate & Facilities

Industries

Real Estate & PropTech
Retail

Employment

Full Time

Contract duration

Permanent

Hiring type

Direct

Global hiring

Location specific

Offer details

Compensation and benefits

Compensation

€28.5K - €36.8K per year

VisibilityShared on listing
CurrencyEUR
PeriodYearly

Location, schedule, and role shape

Work setup

Work conditions

Primary locationMilan, Italy
Work typeOnsite
Global hiringNo

Bandwidth profile

peopleMedium6/10
physicalLow2/10
cognitiveHigh8/10
executionHigh9/10
creativityLow3/10
uncertaintyMedium5/10
communicationHigh8/10

Context on the employer

Company snapshot

Company

Rituals

Team size

Growing team

Location

Milan, Italy

Rituals provides an ambitious and results-oriented work environment, where you will have the opportunity to leverage your talents and grow professionally.

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Real Estate Coordinator

Milan, ItalyFull Time