Real Estate Coordinator
Administrative & Financial Support
Location
Milan, Italy
Work type
Onsite
Employment
Full Time
Experience
2-5 years
Compensation
€28.5K - €36.8K per year
Posted
7h ago
Summary and responsibilities
Role overview
Summary
This role involves managing administrative and financial activities for Rituals' Italian real estate portfolio. Key responsibilities include coordinating payments, reviewing lease costs, maintaining accurate lease records, and supporting new store openings. The coordinator will also prepare reports and analyses to aid real estate team decision-making.
Key Responsibilities
Administrative and Financial Coordination
Manage and coordinate administrative and financial activities related to the Italian real estate portfolio.
Prepare and follow up on manual payments, purchase orders, supplier activation, and related financial documentation.
Review, monitor, and approve rent invoices, service charges, turnover rent, and other lease-related costs.
Coordinate with Finance on annual declarations and financial obligations linked to lease agreements.
Support the preparation and monitoring of forecasts and other real estate-related budget items.
Ensure compliance with contractual payment obligations, including deposits, bank guarantees, and rent-related commitments.Lease Administration and Documentation
Contribute to the preparation of commercial LOIs (Letters of Intent), business plans, and related presentation materials.
Maintain accurate and up-to-date lease records in internal systems, shared folders, and real estate management tools.Systems and Data Management
Update and maintain real estate data in systems and other relevant platforms.
Ensure accuracy and completeness of all lease, payment, supplier, and opening-related data.
Track opportunities received from brokers, ensuring proper recording and visibility within the team.Operational Support to Store Openings and Portfolio Activities
Support the coordination of lease-related activities connected to new openings, renewals, break options, relocations, and storage solutions.Reporting and Presentations
Prepare regular reports, analyses, and presentations to support decision-making within the Real Estate team.
Your Profile
Degree in Business Administration or Real Estate, and/or equivalent training in Property Law;
Professional experience, ideally in commercial leasing or real estate back office;
Strong communication skills in both Italian and English (written and spoken);
A digital mindset with a strong affinity for data, systems (databases), and excellent MS Office skills (Excel + Powerpoint;)
Characterized by structure, diligence, and independence, with a keen eye for detail;
Strong analytical skills;
Proficient in administrative tasks, including contract management, planning and coordinating shop openings, and managing database systems.
Updated 2h ago
Candidate fit
Skills and qualifications
Additional skills
Experience
2-5 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
€28.5K - €36.8K per year
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Rituals
Team size
Growing team
Location
Milan, Italy
Rituals provides an ambitious and results-oriented work environment, where you will have the opportunity to leverage your talents and grow professionally.
Popular Domains
Explore opportunities across specialized functional areas.
Trending Industries
Discover roles in the world's most innovative sectors.
Real Estate Coordinator
Milan, Italy • Full Time