Legal Secretary
Commercial Real Estate
Location
Addison, Texas, United States
Work type
Onsite
Employment
Full Time
Experience
3-5 years
Compensation
Compensation not disclosed
Posted
1d ago
Summary and responsibilities
Role overview
Summary
The Legal Secretary provides comprehensive secretarial and administrative support to attorneys and paralegals within the Commercial Real Estate department. Key responsibilities include managing correspondence, preparing legal documents, coordinating new client files, and maintaining accurate records.
Position Summary: Assistance and legal secretarial support to attorney(s) and paralegal (typical assignment). Reports directly to assigned attorneys and paralegal.
Essential Functions:
Answer attorney/paralegal phones as needed and take thorough, accurate messages in a professional manner
Complete, copy, and close all outgoing mail items in a timely manner, being sure to include any and all attachments or enclosures to recipient and/or copyholders
Type and proof correspondence and documents relating to Real Estate Acquisitions; Real Estate Loans; Real Estate Sales; Organizational documents; Leases and Lease related documentation; all areas of law as marked up by attorneys
Coordinate opening new client and/or matter files to include submission of conflict check, inserting new file on the System and creating physical files
Prepare Engagement Letters for new clients and coordinate execution
Create drafts and final documents in AIA program
Assist various attorneys within the Firm regarding Secretary of State UCC's
Save, print & organize Title Commitments – exception documents for Attorney/paralegal review
Prepare and complete closing binders
Receive, review, and route incoming mail
Input attorney and/or paralegal time into accounting system
Maintain all filing in a timely manner
Other Responsibilities:
May perform related client relations work
Perform other work-related duties as assigned
Education, Experience and Skills Required:
Steady work history
3-5 years legal secretary experience (Commercial Real Estate a plus)
High School Diploma or Equivalent
Proficient in current Microsoft applications such as Word and Excel
Proficient in redlining - including interlineation of attorney comments in PDF documents; conversion to Word; extractions; inserts; deletions; whiteouts
Ability to type accurately; ability to use office equipment such as computer terminal, calculator, copier, postage meter, and scanner
Strong verbal and interpersonal skills
Ability to organize and prioritize work and to meet deadlines
Experience in time entry, client interaction and assistance
Familiarity of language used in legal/real estate documents
Team player who is a multi-tasker, highly efficient, accurate, reliable, positive, and professional at all times
Ability to work overtime when needed with minimal notice
Performance Standards:
High level of attendance and punctuality
Interaction with attorneys, co-workers and clients in a professional manner
Adherence to all Firm policies and procedures
Ability to understand and follow directions as given
Work with minimal supervision but also as a member of a fast-paced team
Updated 1d ago
Candidate fit
Skills and qualifications
Additional skills
Experience
3-5 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
Compensation not disclosed
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Geary, Porter & Donovan, P.C.
Team size
Growing team
Location
Addison, Texas, United States
Geary, Porter & Donovan, P.C. is a law firm seeking a Legal Secretary for their Commercial Real Estate department.
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Legal Secretary
Addison, Texas, United States • Full Time