Leasing Administrative Assistant
Location
Syracuse, New York, United States
Work type
Onsite
Employment
Full Time
Experience
1-3 years
Compensation
$24 - $24 per hour
Posted
1d ago
Summary and responsibilities
Role overview
Summary
This role supports the Leasing team by providing administrative assistance, coordinating activities, and managing documentation. The assistant will ensure efficient operations and an exceptional experience for internal partners and prospective tenants in a fast-paced commercial real estate environment.
Overview
We're looking for an organized, proactive, and collaborative Leasing Administrative Assistant to become the operational backbone of our Leasing team. This role is ideal for someone who enjoys keeping multiple projects moving, thrives in a fast-paced environment, and takes pride in creating structure and organization.
As the Leasing Administrative Assistant, you'll partner closely with our leasing professionals to support the day-to-day execution of leasing activities across our growing portfolio. From coordinating meetings and preparing lease documents to maintaining reporting, marketing materials, and tenant records, you'll play a key role in ensuring our team operates efficiently while delivering an exceptional experience for both internal partners and prospective tenants.
This position reports directly to the Leasing leadership team and offers the opportunity to gain exposure to commercial real estate operations while building valuable administrative, organizational, and project coordination skills.
What You'll Do
As a Leasing Administrative Assistant, you'll help keep our Leasing team organized, connected, and operating efficiently by:
Providing administrative support to the Leasing team and executive leasing leadership.
Preparing, organizing, and maintaining leasing files, reports, and documentation.
Creating daily, weekly, and monthly leasing reports to support business decisions.
Coordinating meetings, calendars, property tours, and cross-functional collaboration.
Responding to phone calls, emails, and general inquiries with professionalism and exceptional customer service.
Assisting with preparation and processing lease agreements, renewals, and related documentation.
Ensuring leasing documents are complete, accurate, and properly maintained.
Managing large collaborative documents used across multiple departments.
Supporting local and remote Leasing Representatives through Microsoft Teams, phone, and email.
Maintaining accurate tenant information within property management software.
Assisting with marketing materials, leasing books, presentations, and promotional flyers.
Helping maintain an organized office environment while supporting day-to-day operations.
Handling confidential tenant and company information with discretion and professionalism.
What We're Looking For
High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
1–3 years of administrative, leasing, customer service, or office experience preferred.
Strong organizational and time management skills with the ability to prioritize multiple projects.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Experience with Yardi, SharePoint, Placer, Adobe Acrobat, Concur, or similar software is a plus.
Strong attention to detail and problem-solving skills.
Ability to work independently while collaborating effectively with a team.
Professional, dependable, and customer-focused.
Updated 1d ago
Candidate fit
Skills and qualifications
Additional skills
Experience
1-3 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
$24 - $24 per hour
Benefits and perks
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Spinoso Real Estate Group
Team size
Growing team
Location
Syracuse, New York, United States
Spinoso Real Estate Group is a collaborative team focused on retail real estate, valuing innovation, continuous learning, and professional growth. They work together to solve challenges and create opportunities for employees.
Popular Domains
Explore opportunities across specialized functional areas.
Trending Industries
Discover roles in the world's most innovative sectors.
Leasing Administrative Assistant
Syracuse, New York, United States • Full Time