Administrative Assistant, Property
Location
Denver, Colorado, United States
Work type
Onsite
Employment
Full Time
Experience
2-5 years
Compensation
$60K - $62.4K per year
Posted
7h ago
Summary and responsibilities
Role overview
Summary
The Administrative Assistant, Property will support on-site management by coordinating activities, implementing procedures, and maintaining tenant and client relations. Key responsibilities include managing phone inquiries, processing purchase orders and invoices, maintaining records, and assisting with accounts payable and receivable.
We are looking for a Administrative Assistant, Property to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts.
Responsibilities:
Answer management phones and assist with Tenant needs
Respond to inquiries by providing routine information and or taking and delivering messages.
Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports.
Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
Maintain inventory of office supplies and property staff directory.
Monitor outside vendors for compliance of contracts and certificate of insurance
Assist with preparing and administering service agreements
Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
Responsible for accounts payable, accounts receivable and reporting.
Organize and code invoices in Workspace
Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in
Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment
Applying tenant rents and open credits
Compiling and reviewing Tenant Billings and other misc. charges
Provide management team with aged delinquency reports and send late letters
Desired Competency, Experience and Skills:
Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
Minimum of 2 years previous commercial property management experience
Experience with MRI, Workspace and Yardi software
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.
Possess professional demeanor and excellent interpersonal skills.
Have access to reliable transportation and maintain a valid driver's license.
Computer literate and proficient on MS Word, Excel, PowerPoint,
Excellent communication skills, both verbal and written
Ability to work independently
Benefits:
Lincoln Property Company offers eligible employees a comprehensive benefits package that may include:
Medical insurance
Dental insurance
Vision insurance
Company-Paid Life insurance
Company-Paid Long Term Disability
Accidental Death & Dismemberment (AD&D) coverage
401(k) retirement savings plan, Traditional and Roth, with applicable eligibility requirements
Flexible Time Off (FTO) or vacation benefits, depending on position classification
Paid sick leave and other legally required leave programs
Employee assistance and wellness programs where available
Company-paid holidays
Additional voluntary benefit offerings that may vary by location and position
Updated 7h ago
Candidate fit
Skills and qualifications
Additional skills
Experience
2-5 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
$60K - $62.4K per year
Benefits and perks
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Lincoln Property Company
Team size
Growing team
Location
Denver, Colorado, United States
Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, sports and entertainment, and mixed-use properties, throughout the United States, the United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 720 million square feet of commercial space.
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Administrative Assistant, Property
Denver, Colorado, United States • Full Time