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TAThe Agency RE
The Agency RELuxury Real Estate

Real Estate Operations & Transaction Coordinator

Location

Westmount, Quebec, Canada

Work type

Hybrid

Employment

Contract

Experience

2-5 years

Compensation

$50K - $60K per year

Posted

2h ago

Summary and responsibilities

Role overview

Summary

This role involves coordinating real estate listings and transactions from start to finish, managing calendars, and organizing documents and administrative processes. The coordinator will also manage CRM systems, assist with marketing and operations, and provide executive support for a growing luxury real estate business.

Josh Jagermann and his team at The Agency Montreal are looking for a highly organized, proactive, and dependable Real Estate Operations & Transaction Coordinator to support a growing luxury real estate business serving clients across Montreal and the Laurentians.


Working directly alongside Josh Monday to Thursday and supporting another member of The Agency Montreal team on Fridays, this individual will help keep the business organized, efficient, and moving forward.


Responsibilities

  • Coordinate listings and transactions from bringing properties to market through closing

  • Manage calendars, scheduling, and day-to-day logistics

  • Organize documents, systems, and administrative processes

  • Coordinate with brokers, notaries, inspectors, photographers, contractors, accountants, and other professionals

  • Manage CRM systems and follow-ups

  • Assist with marketing, operations, and administrative tasks

  • Provide executive and occasional personal support


Ideal Candidate

  • Highly organized and detail-oriented

  • Professional, reliable, and proactive

  • Strong communication and follow-through skills

  • Comfortable managing multiple priorities

  • Experience in real estate, administration, or transaction coordination is an asset

  • Looking for a stable, long-term opportunity


Position Details

  • Independent contractor position

  • Approximately 38 hours per week

  • Hybrid work environment (Westmount office + remote)

  • Candidates may be based in Montreal or the Laurentians

  • Compensation: $50,000–$60,000 annually, based on experience, plus performance-based bonus opportunities.

Updated 2h ago

Candidate fit

Skills and qualifications

Additional skills

Highly organized • 1+ yrs
Detail-oriented • 1+ yrs
Communication • 1+ yrs
Follow-through • 1+ yrs
CRM systems • 1+ yrs
Transaction coordination • 1+ yrs
Administrative processes • 1+ yrs
Calendar management • 1+ yrs

Experience

2-5 years

How this role is positioned

Role classification

Job domains

Operations

Industries

Real Estate & PropTech

Employment

Contract

Contract duration

Permanent

Hiring type

Direct

Global hiring

Location specific

Offer details

Compensation and benefits

Compensation

$50K - $60K per year

VisibilityShared on listing
CurrencyUSD
PeriodYearly

Location, schedule, and role shape

Work setup

Work conditions

Primary locationWestmount, Quebec, Canada
Work typeHybrid
Global hiringNo

Bandwidth profile

peopleMedium7/10
physicalLow2/10
cognitiveHigh8/10
executionHigh9/10
creativityLow4/10
uncertaintyMedium6/10
communicationHigh8/10

Context on the employer

Company snapshot

Company

The Agency RE

Team size

Growing team

Location

Westmount, Quebec, Canada

Josh Jagermann and his team at The Agency Montreal are looking for a highly organized, proactive, and dependable Real Estate Operations & Transaction Coordinator to support a growing luxury real estate business serving clients across Montreal and the Laurentians.

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Real Estate Operations & Transaction Coordinator

Westmount, Quebec, CanadaContract