Real Estate Operations Manager

Real Estate Office Manager

Tally Real Estate Group, LLC — Fayetteville, GA$17.00 per hour | Monday–Friday | 9:00 AM–5:00 PM100% In-Office — No Remote or Hybrid Option

About Tally Real Estate Group

Tally Real Estate Group, LLC is a veteran-owned real estate brokerage with more than 23 years of industry experience. Our business specializes in REO, HUD, institutional asset disposition, investor-owned properties, and residential listings.

We are seeking a dependable, highly organized and proactive Real Estate Office Manager to manage the daily administrative operations of our Fayetteville office and provide direct support to the Principal Broker.

This is not a receptionist position. The Office Manager plays an important role in keeping our brokerage organized, meeting client deadlines, coordinating vendors and transactions, and ensuring daily administrative responsibilities are completed accurately and on time.

Applicants with previous experience working as an office manager, office coordinator, transaction coordinator, administrative assistant, or similar support position within a real estate brokerage will receive priority consideration.

Experience with REO or institutional real estate is a plus but is not required. Training will be provided on our specific REO/HUD systems, client portals and procedures.

Important Eligibility Requirement

This is a non-licensed administrative position. Applicants who currently hold an active or inactive real estate license in Georgia or any other state will not be considered.

This position is intended for someone interested in long-term real estate office administration and operations. This is not a pathway to a real estate sales position.

Responsibilities

• Manage the day-to-day administrative operations of the brokerage.

• Provide direct administrative support to the Principal Broker.

• Answer and manage incoming business calls and emails professionally.

• Manage calendars, appointments, reminders and scheduling.

• Maintain the company’s CRM, contacts, follow-ups and administrative tasks.

• Monitor REO and HUD client portals for new assignments, tasks and deadlines.

• Track property inspections, BPOs, marketing reports, listing tasks, price reductions and other client requirements.

• Coordinate vendors for property inspections, rekeys, lockboxes, signage, landscaping, trash-outs, sales cleans, repairs and other property services.

• Follow up with vendors and confirm work is completed correctly and on schedule.

• Organize and upload property photographs, reports, invoices and supporting documentation.

• Assist with MLS listing input, listing updates, ShowingTime and general listing administration.

• Coordinate utility activation/deactivation and maintain documentation for deposits and reimbursements.

• Assist with contracts, addenda, electronic signatures and transaction documentation.

• Maintain organized electronic property, listing and transaction files.

• Track outstanding documents, signatures, deadlines and incomplete tasks.

• Communicate professionally with asset managers, clients, agents, attorneys, vendors and other real estate professionals.

• Coordinate administrative matters with the company’s Transaction Coordinator.

• Maintain vendor records, client information and company databases.

• Assist with company accounts and various real estate/client portals.

• Prepare status updates for the Principal Broker.

• Identify urgent matters and promptly escalate issues requiring broker involvement.

• Perform additional administrative and office-management duties necessary to keep the brokerage operating efficiently.

Qualifications

• Previous administrative experience within a real estate brokerage is strongly preferred.

• Previous experience as a Real Estate Office Manager, Office Coordinator, Transaction Coordinator, Real Estate Administrative Assistant or similar brokerage support position is preferred and will receive priority consideration.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Strong computer and technology skills.

• Ability to learn new software and online systems quickly.

• Ability to manage multiple properties, assignments and deadlines simultaneously.

• Comfortable communicating professionally by telephone and email.

• Ability to work independently and follow through without constant supervision.

• Strong attention to detail and ability to recognize time-sensitive matters.

• Dependable, punctual and professional.

• Ability to maintain confidential client, transaction and company information.

Experience with FMLS, GAMLS, ShowingTime, DocuSign, Follow Up Boss, Dropbox, Microsoft Office or similar real estate systems is a plus.

Applicants should apply only if they are comfortable with the stated compensation and can reliably report to the Fayetteville office during the required work schedule.

Application Requirements

A resume AND cover letter are required to be considered.

Your cover letter should briefly explain:

• Your previous experience working in a real estate office.

• The type of administrative or coordination responsibilities you handled.

• Why you are interested in a long-term real estate administrative position.

Applications submitted without both a resume and cover letter will not be considered.

Pay: $17.00 - $19.00 per hour

Work Location: In person