Administrative Assistant, Property Management
Location
Carlsbad, California, United States
Work type
Hybrid
Employment
Full Time
Experience
3-5 years
Compensation
$55K - $65K per year
Posted
4h ago
Summary and responsibilities
Role overview
Summary
This position provides administrative support to the Property Management Department, assisting supervisors and the department to achieve company goals. Key responsibilities include tenant assistance, invoice processing, budget preparation, and various general administrative duties.
This position provides administrative support to the Property Management Department. The main function is to support his/her supervisors and the Department, which ultimately helps the company, as a whole, fulfill its goals.
Responsibilities include, but not limited to:
Assist tenants in a courteous, professional and timely manner
Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
Collect updated tenant information as necessary and distribute appropriately
Assist Property Manager as necessary with preparation of annual operating budget
Assist Property Accountants as directed by their supervisor with tenant accounting issues
Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
Work independently and within a team on special, nonrecurring and ongoing projects
Assist in all general administrative duties and other duties as required
Prepare forms for specialty leasing deals, open, close and possession notices
Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
Coordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed.
Other duties as assigned by Supervisor
Qualifications:
High school degree or equivalent
3-5 years office experience in an administrative support position
Real estate knowledge preferred
Skilled in verbal & written communication, customer service, time management, and decision-making
Team player and works well and professionally with all levels of the organization and external contacts
Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder
Ability to create, manipulate and maintain databases
Ability to organize and manage multiple projects
Strong attention to detail and personal initiative
Ability to produce error-free work and to adapt quickly to new work assignments and situations
Reliable, on-time attendance
Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.
The base salary range for this position has been established as $55,000-$65,000 PLUS participation in our annual cash bonus plan. This salary range represents the Company’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
EOE (Brixmor is an Equal Opportunity Employer)
Updated 4h ago
Candidate fit
Skills and qualifications
Additional skills
Experience
3-5 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
$55K - $65K per year
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Brixmor
Team size
Growing team
Location
Carlsbad, California, United States
Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.
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Administrative Assistant, Property Management
Carlsbad, California, United States • Full Time