Brokerage Services Coordinator
Location
San Francisco, California, United States
Work type
Onsite
Employment
Full Time
Experience
2-4 years
Compensation
$75K - $90K per year
Posted
4h ago
Summary and responsibilities
Role overview
Summary
This role supports a dynamic commercial real estate capital markets team by managing schedules, coordinating logistics, and handling operational and client-facing tasks. The coordinator will ensure smooth team operations, project deadlines, and effective communication with clients and internal stakeholders.
We are seeking a proactive and highly organized Brokerage Services Coordinator to support a dynamic, fast-paced commercial real estate capital markets team based in San Francisco. This role plays a critical part in keeping our team running smoothly by managing schedules, coordinating logistics, and supporting key operational and client-facing tasks. The ideal candidate is detail-oriented, resourceful, and comfortable handling multiple priorities with discretion and efficiency.
Core Responsibilities:
Support Capital Markets groups based in San Francisco, CA, including investment sales, debt, and retail sales teams
Project management across multiple groups, including marketing, analysts, and brokers, to ensure project deadlines are met
Manage complex and often challenging calendars and scheduling for senior executives, including internal and external meetings, client appointments, and property tours
Coordinate domestic and occasional international travel logistics for three executives
Track revenue and expenses related to deal flow and marketing budgets
Prepare and process deal-related invoices and coordinate deal closings using internal Newmark systems
Submit vendor invoices through Coupa and track cost-recovery issues with Newmark Corporate
Coordinate with clients to arrange and manage meetings Assist in organizing and scheduling investor property tours
Maintain and update various internal databases
Manage select personal information and administrative tasks for senior executives
Design, prepare, and write content for pitches, presentations, and property marketing collateral
Create and manage listing websites, marketing campaigns, and sold announcements
Write and manage press releases for closed deals, working closely with Corporate Communications to distribute
Stay ahead of design and marketing trends to help generate brand awareness and maintain a competitive edge
Coordinate with third-party vendors for photography, video/aerial footage, and virtual tours for listings
Follow Newmark branding guidelines to ensure consistency across all marketing materials.
Perform other administrative duties as needed
Core Competencies:
Excellent communication, organizational, and time-management skills.
Superior grammatical and writing abilities.
Knowledge of Adobe Creative Cloud Suite Preferred
Exceptional working knowledge of Microsoft Office 365 (particularly Outlook, PowerPoint, Word, and Excel)
Knowledge of Oracle and Coupa platforms preferred
Ability to prioritize, multitask, and meet tight deadlines
Experience creating marketing pitches, presentations, property marketing collateral, websites/landing pages, digital and print advertisements, and social media marketing
Ability to convert research-based data into visually compelling stories for presentations, market updates, infographics, and graphs
Preferred Skills/Experience:
Experience level: 2–4 years preferred; entry-level candidates will be considered for the right fit
Knowledge of the commercial real estate industry
Strong troubleshooting and problem-solving skills
Ability to work independently and collaboratively
Experience with RCM or other database/real estate management programs
Proficiency with both Mac and PC platforms
Knowledge of Ceros preferred
Updated 4h ago
Candidate fit
Skills and qualifications
Additional skills
Experience
2-4 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
$75K - $90K per year
Benefits and perks
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Newmark
Team size
Growing team
Location
San Francisco, California, United States
Newmark is a commercial real estate services firm that supports a dynamic capital markets team, managing schedules, coordinating logistics, and handling operational and client-facing tasks within the commercial real estate sector.
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Brokerage Services Coordinator
San Francisco, California, United States • Full Time