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Regional hiringpublishedExternal employer
NNewmark
NewmarkCommercial Real Estate

Brokerage Services Coordinator

Location

San Francisco, California, United States

Work type

Onsite

Employment

Full Time

Experience

2-4 years

Compensation

$75K - $90K per year

Posted

4h ago

Summary and responsibilities

Role overview

Summary

This role supports a dynamic commercial real estate capital markets team by managing schedules, coordinating logistics, and handling operational and client-facing tasks. The coordinator will ensure smooth team operations, project deadlines, and effective communication with clients and internal stakeholders.

We are seeking a proactive and highly organized Brokerage Services Coordinator to support a dynamic, fast-paced commercial real estate capital markets team based in San Francisco. This role plays a critical part in keeping our team running smoothly by managing schedules, coordinating logistics, and supporting key operational and client-facing tasks. The ideal candidate is detail-oriented, resourceful, and comfortable handling multiple priorities with discretion and efficiency.


Core Responsibilities:

  • Support Capital Markets groups based in San Francisco, CA, including investment sales, debt, and retail sales teams

  • Project management across multiple groups, including marketing, analysts, and brokers, to ensure project deadlines are met

  • Manage complex and often challenging calendars and scheduling for senior executives, including internal and external meetings, client appointments, and property tours

  • Coordinate domestic and occasional international travel logistics for three executives

  • Track revenue and expenses related to deal flow and marketing budgets

  • Prepare and process deal-related invoices and coordinate deal closings using internal Newmark systems

  • Submit vendor invoices through Coupa and track cost-recovery issues with Newmark Corporate

  • Coordinate with clients to arrange and manage meetings Assist in organizing and scheduling investor property tours

  • Maintain and update various internal databases

  • Manage select personal information and administrative tasks for senior executives

  • Design, prepare, and write content for pitches, presentations, and property marketing collateral

  • Create and manage listing websites, marketing campaigns, and sold announcements

  • Write and manage press releases for closed deals, working closely with Corporate Communications to distribute

  • Stay ahead of design and marketing trends to help generate brand awareness and maintain a competitive edge

  • Coordinate with third-party vendors for photography, video/aerial footage, and virtual tours for listings

  • Follow Newmark branding guidelines to ensure consistency across all marketing materials.

  • Perform other administrative duties as needed


Core Competencies:

  • Excellent communication, organizational, and time-management skills.

  • Superior grammatical and writing abilities.

  • Knowledge of Adobe Creative Cloud Suite Preferred

  • Exceptional working knowledge of Microsoft Office 365 (particularly Outlook, PowerPoint, Word, and Excel)

  • Knowledge of Oracle and Coupa platforms preferred

  • Ability to prioritize, multitask, and meet tight deadlines

  • Experience creating marketing pitches, presentations, property marketing collateral, websites/landing pages, digital and print advertisements, and social media marketing

  • Ability to convert research-based data into visually compelling stories for presentations, market updates, infographics, and graphs


Preferred Skills/Experience:

  • Experience level: 2–4 years preferred; entry-level candidates will be considered for the right fit

  • Knowledge of the commercial real estate industry

  • Strong troubleshooting and problem-solving skills

  • Ability to work independently and collaboratively

  • Experience with RCM or other database/real estate management programs

  • Proficiency with both Mac and PC platforms

  • Knowledge of Ceros preferred

Updated 4h ago

Candidate fit

Skills and qualifications

Additional skills

Project Management • 1+ yrs
Microsoft Office 365 • 1+ yrs
Adobe Creative Cloud Suite • 1+ yrs
Oracle • 1+ yrs
Coupa • 1+ yrs
Marketing Content Creation • 1+ yrs
Communication • 1+ yrs
Problem Solving • 1+ yrs

Experience

2-4 years

How this role is positioned

Role classification

Job domains

Real Estate & Facilities

Industries

Real Estate & PropTech

Employment

Full Time

Contract duration

Permanent

Hiring type

Direct

Global hiring

Location specific

Offer details

Compensation and benefits

Compensation

$75K - $90K per year

VisibilityShared on listing
CurrencyUSD
PeriodYearly

Benefits and perks

Health Insurance
Vision Insurance
Dental Insurance

Location, schedule, and role shape

Work setup

Work conditions

Primary locationSan Francisco, California, United States
Work typeOnsite
Global hiringNo

Bandwidth profile

peopleMedium7/10
physicalLow2/10
cognitiveMedium7/10
executionHigh8/10
creativityMedium7/10
uncertaintyMedium6/10
communicationHigh8/10

Context on the employer

Company snapshot

Company

Newmark

Team size

Growing team

Location

San Francisco, California, United States

Newmark is a commercial real estate services firm that supports a dynamic capital markets team, managing schedules, coordinating logistics, and handling operational and client-facing tasks within the commercial real estate sector.

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Brokerage Services Coordinator

San Francisco, California, United StatesFull Time