Regional hiringpublishedExternal employer
VVivla
VivlaPropTech

Properties & Facilities Associate

Location

Madrid, Spain

Work type

Hybrid

Employment

Full Time

Experience

2-5 years

Compensation

Compensation not disclosed

Posted

8h ago

Summary and responsibilities

Role overview

Summary

As a Properties & Facilities Associate at Vivla, you will ensure all properties are impeccably maintained, beautifully presented, and fully stocked. This role involves supervising cleaning and maintenance standards, managing inventory, and supporting the Property Manager in daily operations, directly impacting the quality of the Vivla experience.

About the Role
As our Properties & Facilities Associate, you will play a key role in ensuring that all Vivla homes are impeccably maintained, beautifully presented, and fully stocked to deliver an exceptional experience to our owners. You will supervise cleaning and maintenance standards, coordinate services with suppliers, manage inventory across properties, and support the Property Manager in daily operational tasks. This is a hands-on role with direct impact on the quality and consistency of the Vivla experience.

What You’ll Do

  • Cleaning and Maintenance Oversight

    • Supervise cleaning standards and ensure compliance across all homes.

    • Monitor overtime hours and coordinate with cleaning companies.

    • Ensure the correct execution of cleaning and maintenance tasks.

  • Styling and Presentation

    • Ensure each home reflects the aesthetics and styling defined by Vivla Studio.

    • Coordinate with teams to guarantee a flawless presentation for every stay.

  • Inventory and Supplies Management

    • Perform regular inventory checks (tickets, cleaning reports, on-site inspections).

    • Manage stock replenishments across all Vivla properties.

    • Prepare and coordinate the shipment of amenities to each home.

  • Property Management Support

    • Assist in the resolution of maintenance and operational incidents.

    • Support ownership transfers and utility management.

  • Travel Requirements

    • Conduct regular visits to all Vivla homes to ensure standards and proper execution.

Your Impact (OKRs)

  • Ensure impeccable cleaning and presentation across all properties.

  • Maintain a centralized, reliable, and updated inventory system.

  • Support the effective resolution of incidents across all properties.

  • Train and collaborate with cleaning teams to uphold Vivla standards.

  • Participate in strategic projects implemented within the Home Excellence area.

About You

  • Experience in operations, hospitality, property management, or facilities is preferred.

  • Highly organized, detail-oriented, and proactive.

  • Ability to work independently and coordinate multiple stakeholders.

  • Strong communication skills.

  • Willingness to travel regularly to different properties.

  • A valid Category B driving licence is an essential requirement for the role.

Why Vivla

  • Join a fast-growing company transforming the second-home sector.

  • Have direct impact on quality, operations, and owner experience.

  • Become part of a collaborative team where your contribution truly matters.

  • Access opportunities for career growth as we continue to scale.

Updated 8h ago

Candidate fit

Skills and qualifications

Additional skills

Operations Management • 1+ yrs
Property Management • 1+ yrs
Facilities Management • 1+ yrs
Inventory Management • 1+ yrs
Detail-oriented • 1+ yrs
Proactive • 1+ yrs
Communication Skills • 1+ yrs
Stakeholder Coordination • 1+ yrs

Experience

2-5 years

Certifications

Category B Driving Licence • Required

How this role is positioned

Role classification

Job domains

Operations
Real Estate & Facilities

Industries

Real Estate & PropTech

Employment

Full Time

Contract duration

Permanent

Hiring type

Direct

Global hiring

Location specific

Offer details

Compensation and benefits

Compensation

Compensation not disclosed

VisibilityShared on listing
CurrencyUSD
PeriodYearly

Location, schedule, and role shape

Work setup

Work conditions

Primary locationMadrid, Spain
Work typeHybrid
Global hiringNo

Bandwidth profile

peopleMedium7/10
physicalMedium6/10
cognitiveMedium7/10
executionHigh8/10
creativityLow3/10
uncertaintyMedium5/10
communicationHigh8/10

Context on the employer

Company snapshot

Company

Vivla

Team size

Growing team

Location

Madrid, Spain

At Vivla, we are redefining the second-home experience. We manage a growing portfolio of premium properties, ensuring that every home meets the highest standards of quality, comfort, and design.

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Properties & Facilities Associate

Madrid, SpainFull Time