Senior Personal Assistant Real Estate
Location
Amsterdam, Netherlands
Work type
Onsite
Employment
Full Time
Experience
5-8 years
Compensation
Compensation not disclosed
Posted
7h ago
Summary and responsibilities
Role overview
Summary
As a Senior Personal Assistant for the Real Estate practice group at Houthoff, you will provide high-level organizational and administrative support to two counsels. Your responsibilities include complex agenda management, email processing, document checking, and coordinating expense claims, ensuring clarity and efficiency in a dynamic legal environment.
For our Real Estate practice group, we are seeking an experienced Personal Assistant (PA). In this role, you will work for two counsels and serve as the point of contact for inquiries from your own practice, other practice groups, and other staff departments. In this dynamic and versatile work environment, where litigation, advice, and negotiation take place and no two days are the same, you will make a difference with your contribution.
Requirements
What will you do as a Personal Assistant?
As a PA, you provide organizational and administrative support of the highest level. In our sometimes hectic work environment, you keep a cool head and make a difference by creating clarity and overview. You are able to prioritize questions from other practice groups and departments and answer them unambiguously. Additionally, you independently ensure an adequate transfer of information.
Furthermore, you are responsible for:
(Complex) agenda management, telephone handling, mail processing, deadline lists, preparing meetings from A to Z, email management (on behalf of our lawyers), and personal administration for partners and counsels.
Administrative tasks related to file management and case files.
Checking outgoing documents for spelling and grammar. You also check whether these documents have the correct layout in accordance with our house style.
Coordinating the monthly expense claim process.
Together with our compliance department, you are responsible for the KYC process.
Initiating improvements to (administrative) processes within the practice group.
This makes you the ideal candidate
As a PA at Houthoff, you are able to independently and pragmatically answer and process questions and assignments from our partners and counsels effectively.
In addition, you have:
A proactive attitude: you independently identify what is needed, take matters into your own hands, and coordinate with counsel where necessary or bring points to their attention in a timely manner.
You know what it takes to work within a partner structure, and your communication skills are excellent.
Minimum higher professional education (HBO) working and thinking level.
You have experience in similar roles, preferably within the legal profession; experience with real estate is a plus.
You have an excellent command of the Dutch and English languages.
What can you expect from us?
In addition to the monthly salary, we offer you:
A fixed thirteenth month, 8% holiday allowance, and a pension scheme.
26.5 vacation days for full-time employment.
The possibility to exchange an official public holiday for another public holiday that is important to you, in consultation.
Full reimbursement of travel expenses by public transport. Do you come on foot or by bike? Then you will also receive a mileage allowance for this.
Daily breakfast, lunch, and (healthy) snacks for a small fee.
Collective schemes for various sports subscriptions.
Regular fun events, such as office events and sports activities like padel, football, yoga, hockey, and running.
Our people determine our success, and we believe it is important to invest in the professional and personal development of everyone who works at Houthoff. At Houthoff, you shape your own career. We regularly reflect on your goals, growth, and development, and offer various training opportunities.
Updated 7h ago
Candidate fit
Skills and qualifications
Additional skills
Experience
5-8 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
Compensation not disclosed
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Houthoff
Team size
Growing team
Location
Amsterdam, Netherlands
With over 600 employees, including 300 lawyers, notaries, and tax advisors, Houthoff is one of the largest Dutch law firms. We are independent and have a strong international focus, with offices in Brussels, London, and New York. Our clients include listed companies, major financial institutions, private equity firms, and government bodies, all of whom have high standards and demand inventive solutions.
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Senior Personal Assistant Real Estate
Amsterdam, Netherlands • Full Time