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HHouthoff
HouthoffLegal Services

Senior Personal Assistant Real Estate

Location

Amsterdam, Netherlands

Work type

Onsite

Employment

Full Time

Experience

5-8 years

Compensation

Compensation not disclosed

Posted

7h ago

Summary and responsibilities

Role overview

Summary

As a Senior Personal Assistant for the Real Estate practice group at Houthoff, you will provide high-level organizational and administrative support to two counsels. Your responsibilities include complex agenda management, email processing, document checking, and coordinating expense claims, ensuring clarity and efficiency in a dynamic legal environment.

For our Real Estate practice group, we are seeking an experienced Personal Assistant (PA). In this role, you will work for two counsels and serve as the point of contact for inquiries from your own practice, other practice groups, and other staff departments. In this dynamic and versatile work environment, where litigation, advice, and negotiation take place and no two days are the same, you will make a difference with your contribution.

Requirements

What will you do as a Personal Assistant?

As a PA, you provide organizational and administrative support of the highest level. In our sometimes hectic work environment, you keep a cool head and make a difference by creating clarity and overview. You are able to prioritize questions from other practice groups and departments and answer them unambiguously. Additionally, you independently ensure an adequate transfer of information.

Furthermore, you are responsible for:

  • (Complex) agenda management, telephone handling, mail processing, deadline lists, preparing meetings from A to Z, email management (on behalf of our lawyers), and personal administration for partners and counsels.

  • Administrative tasks related to file management and case files.

  • Checking outgoing documents for spelling and grammar. You also check whether these documents have the correct layout in accordance with our house style.

  • Coordinating the monthly expense claim process.

  • Together with our compliance department, you are responsible for the KYC process.

  • Initiating improvements to (administrative) processes within the practice group.

This makes you the ideal candidate

As a PA at Houthoff, you are able to independently and pragmatically answer and process questions and assignments from our partners and counsels effectively.

In addition, you have:

  • A proactive attitude: you independently identify what is needed, take matters into your own hands, and coordinate with counsel where necessary or bring points to their attention in a timely manner.

  • You know what it takes to work within a partner structure, and your communication skills are excellent.

  • Minimum higher professional education (HBO) working and thinking level.

  • You have experience in similar roles, preferably within the legal profession; experience with real estate is a plus.

  • You have an excellent command of the Dutch and English languages.

What can you expect from us?

In addition to the monthly salary, we offer you:

  • A fixed thirteenth month, 8% holiday allowance, and a pension scheme.

  • 26.5 vacation days for full-time employment.

  • The possibility to exchange an official public holiday for another public holiday that is important to you, in consultation.

  • Full reimbursement of travel expenses by public transport. Do you come on foot or by bike? Then you will also receive a mileage allowance for this.

  • Daily breakfast, lunch, and (healthy) snacks for a small fee.

  • Collective schemes for various sports subscriptions.

  • Regular fun events, such as office events and sports activities like padel, football, yoga, hockey, and running.

Our people determine our success, and we believe it is important to invest in the professional and personal development of everyone who works at Houthoff. At Houthoff, you shape your own career. We regularly reflect on your goals, growth, and development, and offer various training opportunities.

Updated 7h ago

Candidate fit

Skills and qualifications

Additional skills

Organizational Support • 1+ yrs
Administrative Support • 1+ yrs
Agenda Management • 1+ yrs
Email Management • 1+ yrs
Document Checking • 1+ yrs
KYC Process • 1+ yrs
Process Improvement • 1+ yrs
Communication Skills • 1+ yrs

Experience

5-8 years

How this role is positioned

Role classification

Job domains

Real Estate & Facilities
Legal

Industries

Real Estate & PropTech

Employment

Full Time

Contract duration

Permanent

Hiring type

Direct

Global hiring

Location specific

Offer details

Compensation and benefits

Compensation

Compensation not disclosed

VisibilityShared on listing
CurrencyUSD
PeriodYearly

Location, schedule, and role shape

Work setup

Work conditions

Primary locationAmsterdam, Netherlands
Work typeOnsite
Global hiringNo

Bandwidth profile

peopleMedium7/10
physicalLow2/10
cognitiveMedium7/10
executionHigh9/10
creativityLow4/10
uncertaintyMedium6/10
communicationHigh8/10

Context on the employer

Company snapshot

Company

Houthoff

Team size

Growing team

Location

Amsterdam, Netherlands

With over 600 employees, including 300 lawyers, notaries, and tax advisors, Houthoff is one of the largest Dutch law firms. We are independent and have a strong international focus, with offices in Brussels, London, and New York. Our clients include listed companies, major financial institutions, private equity firms, and government bodies, all of whom have high standards and demand inventive solutions.

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Senior Personal Assistant Real Estate

Amsterdam, NetherlandsFull Time