Project Coordinator
Real Estate & Construction
Location
Chicago, United States
Work type
Hybrid
Employment
Full Time
Experience
3-4 years
Compensation
Compensation not disclosed
Posted
2h ago
Summary and responsibilities
Role overview
Summary
The Project Coordinator provides administrative and project coordination support to the Director of Real Estate and Special Projects. This role involves organizing project activities, maintaining documentation, tracking schedules and costs, and facilitating communication for real estate and construction initiatives.
Job Summary:
The project coordinator provides administrative and project coordination support to the Director of Real Estate and Special Projects (the Director). Assists with organizing project activities, maintains documentation, and tracks schedules and costs. Supports successful delivery of real estate and construction initiatives by facilitating communication with internal teams and external partners. The ideal candidate is highly organized, detail-oriented, and an exceptional communicator. This is an exciting opportunity for someone who is interested in experiencing the challenges and satisfaction of construction projects.
Duties/Responsibilities:
Provide administrative and coordination support to the Director on multiple real estate and construction projects.
Prepare, organize, and maintain project documentation, contracts, permits, architectural drawings, purchase orders, and records for multiple construction projects.
Facilitate communication between the Director, internal departments, and external partners.
Track project schedule, reports, budgets, invoices, and expense reimbursements.
Assist in the bidding process, create RFPs and prepare bid comparisons.
Coordinate meetings and site visits and take meeting minutes.
Assist with procurement documentation and purchase orders.
Assist with project close-out documentation such as warranties, manuals and lien waivers.
Maintain an archive of all project documents.
Track payment applications, invoices, and change orders to maintain adherence to the budget. Coordinate with the accounting department to ensure timely payment of invoices.
Track and maintain organized records for leases, rent rolls, renewals, contracts, insurance, and compliance documents.
Required Skills/Abilities:
Strong administrative, organizational, problem solving and coordination skills.
Excellent verbal and written communication and effective interpersonal skills.
Excellent time management skills, detail oriented, quick learner, and adaptable.
Ability to work in a fast-paced demanding environment.
Ability to multi-task and manage multiple priorities and meet deadlines.
Proficiency in Microsoft Office Suite, especially Excel, and project tracking or document management systems.
Education and Experience:
3-4 years of relevant work experience.
Bachelor's degree in a related field
Updated 2h ago
Candidate fit
Skills and qualifications
Additional skills
Experience
3-4 years
How this role is positioned
Role classification
Job domains
Industries
Employment
Full Time
Contract duration
Permanent
Hiring type
Direct
Global hiring
Location specific
Offer details
Compensation and benefits
Compensation
Compensation not disclosed
Location, schedule, and role shape
Work setup
Work conditions
Bandwidth profile
Context on the employer
Company snapshot
Company
Millmark Capital
Team size
Growing team
Location
Chicago, United States
Millmark Capital is the holding company for one of the largest privately held real estate development and construction companies in Texas, The Camillo Family of Companies. For over 30 years, the Company has constructed more than 30,000 homes and residences, pioneering the single-family build-to-rent business and expanding into new markets.
Popular Domains
Explore opportunities across specialized functional areas.
Trending Industries
Discover roles in the world's most innovative sectors.
Project Coordinator
Chicago, United States • Full Time